Job summary
- Main area
- Rehabilitation
- Grade
- Band 2
- Contract
- Permanent
- Hours
- Full time
- Part time
- Job share
- Job ref
- 100-AC349-1225
- Employer
- Hywel Dda University Health Board
- Employer type
- NHS
- Site
- Prince Philip Hospital
- Town
- Llanelli
- Salary
- £24,833 per annum (pro rata if part time)
- Salary period
- Yearly
- Closing
- 28/12/2025 23:59
- Interview date
- 06/01/2026
Employer heading
Ward Clerk
Band 2
Our Hywel Dda values reflect who we are and how we behave. We continuously work together to be the best we can be as we strive to develop and deliver excellent services, putting people at the heart of everything we do. Throughout our recruitment process you will be asked to think about how you would demonstrate these values in the way that you work with us.
If you are registered Health Care professional considering relocating to the Hywel Dda area in West Wales please don’t hesitate to contact our recruitment campaigns team directly via [email protected]
To keep up to date with our latest recruitment activity follow us on Facebook (Swyddi Hywel Dda Jobs), LinkedIn or on Twitter @SwyddiHDdaJobs
Hywel Dda University Health Board reserve the right to close vacancies after 24 hours if a large number of suitable applications are received. We encourage early applications to ensure consideration for a post.
Job overview
We are currently seeking a Ward Clerk to provide essential administrative support to Mynydd Mawr Rehabilitation Unit at Prince Philip Hospital, Llanelli.
Mynydd Mawr is a 15 bedded unit specialising in rehabilitation. We care for patients post acute admission from a variety of specialities including General medicine, General surgery, Trauma and orthopaedics. The unit strives to provide patients and their families with a positive experience and high standards of care.
The successful applicant must demonstrate strong organisation, precise communication, and excellent interpersonal skills. The team are looking for someone who is diligent, motivated, and detail-oriented to assist with a variety of administrative duties. These include updating hospital systems with efficient handling of data. Managing medical records, ensuring timely delivery of referrals, and answering telephone calls.
Full training will be provided to support the successful applicant in their role.
Main duties of the job
Assist the staff in administrative duties relating to the management of the ward e.g. acting on telephone messages / photocopying case notes for patient transfers etc.
The candidate should have excellent Information technology skills, with a good telephone manner, capable of updating records, filing, dealing with incoming and outgoing post, arranging appointments and ambulance bookings.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Working for our organisation
Hywel Dda University Health Board plans and provides NHS healthcare services for people living in Carmarthenshire, Ceredigion, Pembrokeshire, and bordering counties.
We have over 13,000 staff and together we provide primary, community, in-hospital, mental health and learning disabilities services.
We work in partnership with the three local authorities, as well as public, private and third sector colleagues, including our valued team of volunteers.
Our services are provided in:
- Four main hospitals: Bronglais Hospital in Aberystwyth; Glangwili Hospital in Carmarthen; Prince Philip Hospital in Llanelli; and Withybush Hospital in Haverfordwest
- Five community hospitals: Amman Valley and Llandovery hospitals in Carmarthenshire; Tregaron Hospital in Ceredigion; and Tenby and South Pembrokeshire hospitals in Pembrokeshire
- Two integrated care centres: Aberaeron and Cardigan in Ceredigion, and several other community settings
- 47 general practices (six of which are health board managed practices); dental practices (including four orthodontic); 97 community pharmacies; 43 general ophthalmic practices; and 8 ophthalmic domiciliary providers
- Numerous mental health and learning disabilities services
Detailed job description and main responsibilities
You will be able to find a full job description and person specification attached within the supporting documents.
The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.
The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.
Interviews will be held 06/01/2026
Person specification
Qualifications & Knowledge
Essential criteria
- Good standard of education
- Numeracy and Literacy Skills
Experience
Essential criteria
- IT skills: Microsoft and email
Desirable criteria
- Office / Administration Experience
Language Requirements
Desirable criteria
- Welsh speaker (Level 1)
Aptitude and Abilities
Essential criteria
- Willingness to learn administrative / clerical / ward procedures through on-the-job training
- Excellent verbal and written communication skills
- Ability to work to meet deadlines
- Able to work as part of a team.
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Welsh language skills are desirable
Documents to download
Further details / informal visits contact
- Name
- Gareth Phillips
- Job title
- Senior Charge Nurse
- Email address
- [email protected]
- Telephone number
- 01554779395
- Additional information
Junior Ward Sister Claire Mandry
Mynydd Mawr Rehabilitation Unit
01554 779395
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