Job summary
- Main area
- Personal Assistant
- Grade
- NHS AfC: Band 4
- Contract
- Permanent
- Hours
- Part time - 27 hours per week
- Job ref
- 331-C3370424
- Employer
- University Hospitals of Morecambe Bay NHS Foundation Trust
- Employer type
- NHS
- Site
- Moor Lane Mills
- Town
- Lancaster
- Salary
- £25,147 - £27,596 per annum pro rata
- Salary period
- Yearly
- Closing
- 30/04/2024 23:59
Employer heading
Personal Assistant
NHS AfC: Band 4
''Creating a great place to be cared for and a great place to work''
University Hospitals of Morecambe Bay has a firm commitment to strengthening the diversity of our workforce, and therefore welcome and encourage applications from likeminded people who can support our ambition to become effortlessly inclusive. We are particularly keen to hear from protected groups – including BAME, LGBT+ and people with a disability.
Job overview
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We are looking for an experienced and well organised person to provide administrative and secretarial support to the management team. Applicants should have secretarial experience. Qualifications should include RSA II level or equivalent in Word Processing, knowledge of Microsoft packages, excellent diary and time management skills along with organisational and prioritisation of workload. Excellent written and verbal communication skills, with the ability to process and generate routine correspondence. Previous experience of minute taking.
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When applying for this position, it is essential that you read the job description and person specification. Please use the supporting information space to demonstrate your ability to undertake this role, drawing on your skills, knowledge and experience.
Please note, people reviewing your application will be seeking evidence that you meet the essential criteria of the person specification.
In line with the Department of Health guidelines, the Trust operates a strict smokefree policy.
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Main duties of the job
To provide day to day senior administrative support to the Integrated Community Care Group
Associate Directors and Deputy Associate Directors (Bay Wide)
Manage and maintain highly sensitive and confidential information
Identify and report potential issues with team information which may impact on care group or trust
standards.
Support the team in establishing and maintaining appropriate intranet site and shared team drive.
Provide administrative support in relation to care group clinical and operational development
opportunities including submission of development data, funding proposals, often working to tight deadlines
Working for our organisation
We operate from three main hospitals-Furness General Hospital (FGH) in Barrow, the Royal Lancaster Infirmary (RLI), and Westmorland General Hospital (WGH) in Kendal, as well as a number of community healthcare premises including Millom Hospital and GP Practice, Queen Victoria Hospital in Morecambe, and Ulverston Community Health Centre.
FGH and the RLI have a range of General Hospital services, with full Emergency Departments, Critical/Coronary Care units and various Consultant-led services.
WGH provides a range of General Hospital services, together with an Urgent Treatment Centre, that can help with a range of non-life threatening conditions such as broken bones and minor illnesses.
All three main hospitals provide a range of planned care including outpatients, diagnostics, therapies, day case and inpatient surgery. In addition, a range of local outreach services and diagnostics are provided from community facilities across Morecambe Bay.
Detailed job description and main responsibilities
To provide a confidential administrative and secretarial support
service to the care group senior management team, primarily to the
Associate Directors and Deputy Associate Directors to enable them
to perform effectively within a large multi-site organization covering
a large geographical area.
Person specification
As peron spec re scoring
Essential criteria
- Quality admin experience at appropriate level as PS
- Able to use IT Systems including microsoft
- Minute taking
- Managing diaries
- Excellent Communication skills
- Excellent time keeping and time management
Desirable criteria
- Previous or current NHS experience
- Experience around ordering systems
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Nicola Crierie
- Job title
- Community Facilities/Administration Manager
- Email address
- [email protected]
- Telephone number
- 07918034251
- Additional information
Monday - Friday 8-2pm
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