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Job summary

Main area
Cardiology
Grade
NHS AfC: Band 3
Contract
Permanent
Hours
Full time - 37.5 hours per week (37.5 hours per week)
Job ref
216-LH-DC7720088-A
Employer
University Hospitals Plymouth NHS Trust
Employer type
NHS
Site
Derriford Hospital
Town
Plymouth
Salary
£24,937 - £26,598 Per Annum
Salary period
Yearly
Closing
30/03/2026 23:59

Employer heading

University Hospitals Plymouth NHS Trust logo

Medical Secretary

NHS AfC: Band 3

Job overview

To provide a comprehensive medical secretarial service to a consultant and/or group of medical staff in an efficient and timely manner.  

This post is part of a professional multi-skilled team working across the administration services.

 

Main duties of the job

To provide secretarial support to one or more consultants and junior medical staff and to assist in the organisation of the consultant’s workload.

Preference will be given to internal Trust staff, as well as ‘Priority’ and 'At Risk' status including NHS At Risk staff throughout Devon who are able to display recent relevant experience as dictated by the Person Specification.

Working for our organisation

We are looking for an enthusiastic and committed Medical Secretary to work within the Cardiology service line. The successful candidate will work as part of the secretarial team, providing administration support to the department, demonstrable typing experience is essential.

Preference will be given to internal Trust staff, as well as ‘Priority’ and 'At Risk' status including NHS at Risk staff throughout Devon who is able to display recent relevant experience as dictated by the Person Specification.

Detailed job description and main responsibilities

·         Responsible for the full secretarial and administrative service to the consultant(s) and his/her medical team (where appropriate).

 

·         Take appropriate action with regard to telephone calls from parents/carers of patients, GPs and other agencies using initiative, within broad guidelines outlined by the consultant(s)/directorate manager.

 

·     Ensure accurate messages are taken for consultant(s) team and delivered in timely manner.

 

·         Prioritise own workload.

 

·         Manage Outpatient and Diagnostic Patient Target Lists (PTL’s)

 

·     Maintain an up-to-date diary for the clinical team, liaising with external and internal contacts and organisations as necessary.

 

·      Sorting and dealing with all correspondence and keeping a satisfactory record and filing system to ensure swift retrieval of information.

 

·     Provide administrative support to consultant(s) in respect of work relating to Royal Colleges, teaching, research, NHS medical reports, charities and publications, including organising meetings, agendas and minutes.

 

·    Assist with the improvement and presentation of data collection using appropriate computer software to achieve effective results.

 

·         Ensure effective communication with all members of a multi-disciplinary team.

 

For further details please see the attached JD & PS 

Person specification

Knowledge & Experience

Essential criteria
  • • Previous demonstrable experience within a similar role.
  • • Previous demonstrable experience in the use of word processors/data base/spreadsheet packages.
  • • Demonstrable experience of audio transcription
Desirable criteria
  • • Previous demonstrable experience of working within a large clinical setting.
  • • Previous demonstrable experience in a support/medical secretary role

Qualifications

Essential criteria
  • • NVQ Level 3 in relevant subject
  • • OCR II standard or equivalent
  • • Recognised medical secretary qualification and/or equivalent demonstrable experience
Desirable criteria
  • • Typing to OCR III (or above) standard or equivalent

Aptitude & Abilities

Essential criteria
  • • Ability to accurately touch type
  • • Excellent communication and interpersonal skills
  • • Good communication skills, written and verbal, with ability to demonstrate fluency, clarity and effectiveness at all levels.
Desirable criteria
  • • Understanding the Trust’s waiting list policy within the work place

Employer certification / accreditation badges

Disability confident leaderArmed Forces Covenant Gold AwardMindful employer.  Being positive about mental health.Defence Employer Recognition Scheme (ERS) - Gold

Documents to download

Apply online now

Further details / informal visits contact

Name
Paul Smith
Job title
Clinical Admin Manager
Email address
[email protected]
Telephone number
01752 432908
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