Job summary
- Main area
- Cardiology
- Grade
- NHS AfC: Band 3
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week (37.5 hours per week)
- Job ref
- 216-LH-DC7720088-A
- Employer
- University Hospitals Plymouth NHS Trust
- Employer type
- NHS
- Site
- Derriford Hospital
- Town
- Plymouth
- Salary
- £24,937 - £26,598 Per Annum
- Salary period
- Yearly
- Closing
- 30/03/2026 23:59
Employer heading
Medical Secretary
NHS AfC: Band 3
Job overview
To provide a comprehensive medical secretarial service to a consultant and/or group of medical staff in an efficient and timely manner.
This post is part of a professional multi-skilled team working across the administration services.
Main duties of the job
To provide secretarial support to one or more consultants and junior medical staff and to assist in the organisation of the consultant’s workload.
Preference will be given to internal Trust staff, as well as ‘Priority’ and 'At Risk' status including NHS At Risk staff throughout Devon who are able to display recent relevant experience as dictated by the Person Specification.
Working for our organisation
We are looking for an enthusiastic and committed Medical Secretary to work within the Cardiology service line. The successful candidate will work as part of the secretarial team, providing administration support to the department, demonstrable typing experience is essential.
Preference will be given to internal Trust staff, as well as ‘Priority’ and 'At Risk' status including NHS at Risk staff throughout Devon who is able to display recent relevant experience as dictated by the Person Specification.
Detailed job description and main responsibilities
· Responsible for the full secretarial and administrative service to the consultant(s) and his/her medical team (where appropriate).
· Take appropriate action with regard to telephone calls from parents/carers of patients, GPs and other agencies using initiative, within broad guidelines outlined by the consultant(s)/directorate manager.
· Ensure accurate messages are taken for consultant(s) team and delivered in timely manner.
· Prioritise own workload.
· Manage Outpatient and Diagnostic Patient Target Lists (PTL’s)
· Maintain an up-to-date diary for the clinical team, liaising with external and internal contacts and organisations as necessary.
· Sorting and dealing with all correspondence and keeping a satisfactory record and filing system to ensure swift retrieval of information.
· Provide administrative support to consultant(s) in respect of work relating to Royal Colleges, teaching, research, NHS medical reports, charities and publications, including organising meetings, agendas and minutes.
· Assist with the improvement and presentation of data collection using appropriate computer software to achieve effective results.
· Ensure effective communication with all members of a multi-disciplinary team.
For further details please see the attached JD & PS
Person specification
Knowledge & Experience
Essential criteria
- • Previous demonstrable experience within a similar role.
- • Previous demonstrable experience in the use of word processors/data base/spreadsheet packages.
- • Demonstrable experience of audio transcription
Desirable criteria
- • Previous demonstrable experience of working within a large clinical setting.
- • Previous demonstrable experience in a support/medical secretary role
Qualifications
Essential criteria
- • NVQ Level 3 in relevant subject
- • OCR II standard or equivalent
- • Recognised medical secretary qualification and/or equivalent demonstrable experience
Desirable criteria
- • Typing to OCR III (or above) standard or equivalent
Aptitude & Abilities
Essential criteria
- • Ability to accurately touch type
- • Excellent communication and interpersonal skills
- • Good communication skills, written and verbal, with ability to demonstrate fluency, clarity and effectiveness at all levels.
Desirable criteria
- • Understanding the Trust’s waiting list policy within the work place
Documents to download
Further details / informal visits contact
- Name
- Paul Smith
- Job title
- Clinical Admin Manager
- Email address
- [email protected]
- Telephone number
- 01752 432908
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