Job vacancy: Assistant Research Administrator, University Hospitals Plymouth NHS Trust, Plymouth

Job summary

Main area: Research
Grade: NHS AfC: Band 2
Contract: Permanent
Hours: Full time - 37.5 hours per week
Job ref: 216-LH-A7455878

Employer: University Hospitals Plymouth NHS Trust
Employer type: NHS
Site: Birch Day Case Unit, Level 8
Town: Plymouth
Salary: £24,465 £24,465 Per Annum
Salary period: Yearly
Closing: 22/09/2025 23:59

Assistant Research Administrator

NHS AfC: Band 2

Detailed job description and main responsibilities

Research and Governance

1. Assist the clinical research team in co-ordinating a portfolio of studies.

2. Participate in Good Clinical Practice (GCP) training and ensures GCP compliance of self and team.

3. Support the team in on-going study coordination including:

Conducting site file maintenance to ensure study essential documents are version controlled and maintained according to regulatory requirements.

Update quality systems to record study information and enrolled patients details.

Coordinate and prepare documents for patient visits.

Respond to patients/carers telephone calls (who may at times be distressed) tactfully and professionally.

Book trial specific investigations and procedures.

Welcome patients to clinic appointments and prepare refreshments if required. Collecting prescriptions or investigation results.

4. Assist in study close out procedures including:

Preparing study documents for archiving following archiving procedures

5. Support internal audit and monitoring.

6. Support appropriate studies within PHNT/UHP and its partner organisations as appropriate.

For further details please see the attached JD & PS

Person specification

Qualifications

Essential criteria

GCSEs level 4-9 (A-C) in English and Mathematics
NVQ L2 in Administration
Or equivalent demonstrable experience

Desirable criteria

Good Clinical Practice Training

Knowledge & Experience

Essential criteria

Excellent organisation skills.
Proven working knowledge of Microsoft office packages (spreadsheets, databases, word processing and e-mail)
Ability to communicate with staff and patient

Desirable criteria

Understanding of the clinical research process including Good Clinical Practice
Demonstrable clinical research experience

Aptitude & Abilities

Essential criteria

Enthusiastic, motivated and committed to developing a professional service
A flexible approach to work and the needs of the service
Able to prioritise

PLEASE NOTE THAT ALL COMMUNICATION WILL BE ELECTRONIC, PLEASE CHECK YOUR EMAIL ACCOUNT REGULARLY INCLUDING YOUR JUNK FOLDER.

If you need support with the online application process or require reasonable adjustments with the application and/or interview process please contact the Recruiting Manager for this post.

We recognise that work life balance is important for our colleagues and so we invite requests from applicants about less than full time/flexible working for our advertised roles. We recommend contacting the manager of the role prior to applying and we commit to giving requests full consideration.

We welcome and encourage applicants who identify with all protected characteristics to apply for our roles. We believe that diversity strengthens our teams and improves our patients' experience. At UHP we aim to create an inclusive workplace and hospital where everyone feels they belong and included.

It is sometimes necessary to close vacancies before the closing date. If you have not heard from us within 4 weeks of the closing date, please assume that you have not been shortlisted.

Providing false information is an offence & could result in the application being rejected or summary dismissal/police action if an applicant is successful.

Please note that if you are successful in your application & accept the position you agree that the Staff Health and Wellbeing Department can access your health records from your current/previous employer in order to check the status of your inoculations & screening tests. This is an automated process & the information will only be used for these purposes prior to your taking up the position with us.

For Doctors Roles:

Unsolicited CVs and Candidate Profiles/Details
University Hospitals Plymouth has a commitment to sourcing candidates directly and as such we do not accept speculative CVs from agencies.

We do, however, work with a defined list of preferred HTE Framework suppliers who may be invited to support us in sourcing candidates for particular roles.

In line with our preferred supplier list, we only pay agency fees where we have a signed agreement in place and an agency has been instructed by a member of the Trust’s Medical Workforce team.

We do not pay agency fees where speculative and unsolicited CVs are submitted to the Trust or Trust employees by any other means than the official route above. Where this is not observed the Trust reserves the right to contact these candidates directly and initiate discussions without payment of any agency fee.

Any candidate details (whether written or spoken) or CVs that are referred directly will not constitute an introduction. The Trust will under no circumstances be responsible for any recruitment fees in relation to these contacts.

Submission of any unsolicited CVs, candidate’s details and/or proposals to the Trust will not be considered further and will be deemed evidence of full and unlimited acceptance of this Agency Protocol.

In order to establish and maintain good working relationships with the Trust’s agency suppliers, we ask that this Protocol is adhered to and thank you for your co-operation.