Job summary
- Main area
- Cardiology
- Grade
- Band 3
- Contract
- Permanent
- Hours
- Full time
- Part time
- Job share
- Flexible working
- Job ref
- 153-ME03092
- Employer
- University Hospitals Dorset NHS Foundation Trust
- Employer type
- NHS
- Site
- Bournemouth Hospital
- Town
- Bournemouth
- Salary
- £22,816 - £24,336 Per annum
- Salary period
- Yearly
- Closing
- 09/05/2024 23:59
Employer heading
Medical Secretary
Band 3
As University Hospitals Dorset we are a three site acute trust with ‘university hospital’ status through our partnership with Bournemouth University, working with an annual budget of £730m.
We offer highly regarded health services, employing some 10,000 staff. Our ambitious £250m estates programme is well on the way to delivering state-of-the-art facilities over the next two years to meet the current and future healthcare needs of the populations we serve.
In an Area of Outstanding Natural Beauty with over seven miles of sandy beaches you’ll find inspirational opportunities to achieve your perfect work/life balance. With the New Forest and the Purbecks on our doorstep, we’re also less than three hours from London by road or train. The thriving towns of Poole, Bournemouth and Christchurch give way to idyllic villages and unspoilt landscapes just minutes from our hospitals.
We believe that having a diverse workforce, and allowing people to be themselves, is essential in ensuring we offer an inclusive, welcoming and productive place to work.
We especially welcome applications from minority groups in the community who may be underrepresented in our workforce.
At UHD our active staff network groups are the Women's Network, Black Asian Minority Ethnic Group (BAME), Pride Network, European (EU), Pro Ability Staff Network, and the Armed Forces Support Group.
As a Trust we are proudly signed up to the Disability Confident and Armed Forces Covenant guaranteed interview schemes.
Job overview
An excellent opportunity has arisen for a highly organised, self-motivated Medical Secretary to work within Cardiology.
The successful candidate must be able to demonstrate excellent keyboard and audio typing skills. They will be expected to deliver and maintain a professional secretarial service to a Consultant Cardiologist and/or medical staff and other clinical staff within the department.
This role involves working as part of a team, but also on their own initiative, striving to offer the best service to our patients. You will need to be flexible and adaptable, possess excellent organisational skills whilst maintaining a friendly disposition and excellent telephone manner.
This position is for 2 x full time secretaries based at UHD Poole site but we are open to considering flexible working/Job share, however the successful applicant may be required to provide cross cover to colleagues based at Bournemouth hospital or locations across University Hospitals Dorset.
Base Location: Poole
Interview Date: TBC
Main duties of the job
- Typing clinic/additional letters to GPs, patients and other Allied Health Professionals.
- Provide a fast, accurate audio typing service using the Trust electronic systems. Excellent Proof-reading skills
- Covering other secretaries during periods of absence.
- Clinic preparation.
- Diary Management.
- Process referrals and booking appointments.
- Relieve the Consultant of administrative tasks not pertaining to clinical work, wherever possible.
- To ensure the values of UHD are maintained and practised on a daily basis ensuring all patients are treated with dignity and respect to ensure a high standard of service is maintained.
General administration duties, as required.
Working for our organisation
Our values define who we are as #TeamUHD. They underpin everything we do now and in the future. They define how we treat our patients, visitors, and each other, our valued teammates and colleagues.
UHD are investing in services across the Trust, with many being transformed and developed following merger and the New Hospital Programme.
This means that some services may move site this year or next, either temporarily or long term. Recruiting Managers interviewing for this role will be happy to answer any specific questions that you have about this at interview.
Detailed job description and main responsibilities
To understand the role in more detail please read the full job description and person specification documents which are attached to this advert
Person specification
Qualifications
Essential criteria
- RSA II minimum or equivalent
Desirable criteria
- Other typing qualification/proof of skill
Experience
Essential criteria
- Experience working as a medical secretary
Desirable criteria
- Experience of working in a hospital
Technical Skills Competencies
Essential criteria
- Computer literate
- Audio typing
Desirable criteria
- TOMCAT
- ECAMIS
Knowledge
Essential criteria
- Good understanding of secretarial procedures
- Medical Terminology
Other requirements specific to the role
Essential criteria
- Good verbal and written skills
- Attention to detail
- Flexibility with working pattern
Personal Attributes
Essential criteria
- Team member
- Approachable
- Effective communicator
- Well-presented
- Ability to deal with sensitive issues
- Ability to organise own workload
Language Requirement
Essential criteria
- Be able to speak English as necessary to undertake the role
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Benjamin Zadel
- Job title
- Administration Manager
- Email address
- [email protected]
- Telephone number
- 03000196608
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