Job overview

The Microbiology Department at University Hospitals Dorset is looking for an organised, motivated and proactive Medical Secretary to join our team based at the Dorset Pathology Hub.

This is an exciting opportunity to provide comprehensive secretarial and administrative support to Consultant Microbiologists and the wider Microbiology team. The successful candidate will play an important role in supporting clinical services, communication pathways, surveillance reporting, departmental administration and digital systems across the service.

The role requires excellent organisational skills, attention to detail, the ability to prioritise workload independently, and strong communication skills when dealing with healthcare professionals, patients and external organisations.

This post would suit someone with previous secretarial or administrative experience who enjoys working in a fast-paced healthcare environment and is confident using a range of IT systems and digital tools.

Base location - RBH 

Interview date  - August 17th

Main duties of the job

The successful candidate will:

• Provide comprehensive secretarial and administrative support to Consultant Microbiologists and the Microbiology Department.
• Produce and distribute clinical correspondence, reports, meeting documentation and departmental communications.
• Manage telephone and email enquiries from healthcare professionals, patients, GP practices, UKHSA and reference laboratories.
• Organise meetings, prepare agendas and take minutes.
• Support departmental rotas, onboarding of junior doctors and induction activities.
• Maintain accurate electronic records and use Trust systems including LIMS, EPR and Clinical Record Tracking systems.
• Support surveillance reporting, audit activities and departmental data management.
• Assist with departmental finance processes including invoice checking and eProc administration.
• Provide first-line administrative support for departmental digital systems and liaise with Trust IT teams regarding system issues and upgrades.
• Help support service improvement initiatives and contribute to quality management processes within the department.

The post holder will be expected to work independently within established policies and procedures while managing competing priorities effectively.

Working for our organisation

At University Hospitals Dorset NHS Foundation Trust, we are committed to delivering outstanding healthcare services across Dorset through innovation, collaboration and compassionate care.

Our Pathology services are undergoing significant transformation as part of the Trust’s ambitious programme to develop modern, sustainable and forward-thinking healthcare services for the future. Joining our Microbiology team offers the opportunity to be part of a supportive and evolving department that values teamwork, continuous improvement and staff development.

We employ around 10,000 staff and work closely with Bournemouth University to support education, training and research opportunities across the Trust.

UHD has active networks including Women’s, BAME, Pride, EU, Pro Ability, and Armed Forces. We support Disability Confident and Armed Forces Covenant interview schemes.

AI tools may be used, but applications must honestly reflect your own skills and experience. Integrity is key to our recruitment process.

If a role or service relocates as part of a planned move, excess mileage will not be reimbursed. Travel from home to the new work base will be classed as a normal commute. Any other changes will be managed under Trust or national terms and conditions.