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Job summary

Main area
Medical Recruitment
Grade
Band 3
Contract
Permanent
Hours
  • Part time
  • Flexible working
  • Home or remote working
22.5 hours per week
Job ref
153-CO04958
Employer
University Hospitals Dorset NHS Foundation Trust
Employer type
NHS
Site
Poole Hospital
Town
Poole
Salary
£24,937 - £26,598 pa/pro rata
Salary period
Yearly
Closing
21/09/2025 23:59

Employer heading

University Hospitals Dorset NHS Foundation Trust logo

Medical Resourcing Administrator

Band 3

As University Hospitals Dorset we are a three site acute trust with ‘university hospital’ status through our partnership with Bournemouth University, working with an annual budget of £730m.

We offer highly regarded health services, employing some 10,000 staff. Our ambitious £250m estates programme is well on the way to delivering state-of-the-art facilities over the next two years to meet the current and future healthcare needs of the populations we serve.

In an Area of Outstanding Natural Beauty with over seven miles of sandy beaches you’ll find inspirational opportunities to achieve your perfect work/life balance. With the New Forest and the Purbecks on our doorstep, we’re also less than three hours from London by road or train. The thriving towns of Poole, Bournemouth and Christchurch give way to idyllic villages and unspoilt landscapes just minutes from our hospitals.

We believe that having a diverse workforce, and allowing people to be themselves, is essential in ensuring we offer an inclusive, welcoming and productive place to work.

We especially welcome applications from minority groups in the community who may be underrepresented in our workforce. 

At UHD our active staff network groups are the Women's Network, Black Asian Minority Ethnic Group (BAME), Pride Network, European (EU), Pro Ability Staff Network, and the Armed Forces Support Group.

As a Trust we are proudly signed up to the Disability Confident and Armed Forces Covenant guaranteed interview schemes.

We are aware that some candidates may choose to use AI tools to support the preparation of their application. While this is not discouraged, we kindly remind applicants that submissions should remain an honest and accurate representation of your own experience and suitability. Personal integrity is an important part of the recruitment process.

Job overview

Are you an experienced administrator searching for a rewarding new role?

#TeamUHD are looking for a Medical Resourcing Administrator to join our busy Medical Resourcing Team.

This is a fast paced role with changing priorities and a varied workload, so experience of working within a recruitment team, recruitment procedures and polices is important. Previous experience in a medical recruitment role would be an advantage.

You’ll be an effective communicator as you’ll be supporting managers in compliance and safe professional recruitment practices. In addition to this, you will be ensuring our candidates are well informed and able to complete recruitment and on-boarding procedures in a timely manner.

This position would be an excellent opportunity to for those looking to develop themselves within a medical/recruitment environment.

What we can offer you in return:

  • Enhanced annual leave
  • Flexible/hybrid working
  • Generous NHS pension scheme
  • NHS discounts at thousands of retailers
  • Training and development opportunities
  • Working with a friendly, inclusive team

Base Location: Poole Hospital

Interview Date: TBC

Main duties of the job

  • Provide our candidates with a positive recruitment experience using your excellent communication skills
  • Communicate effectively with all stakeholders to fill vacancies in the quickest possible timescale.
  • Complete pre-employment checks and issue contracts and send completed salary information to payroll
  • Undertake long listing for various vacancies
  • Attend interviews to provide HR guidance on a fair recruitment process and take interview notes

Working for our organisation

Our values define who we are as #TeamUHD.  They underpin everything we do now and in the future. They define how we treat our patients, visitors, and each other, our valued team mates and colleagues.

UHD are investing in services across the Trust, with many being transformed and developed following merger and the New Hospital Programme.

This means that some services may move site this year or next, either temporarily or long term.  Recruiting Managers interviewing for this role will be happy to answer any specific questions that you have at interview.

Detailed job description and main responsibilities

To understand the role in more detail please read the full job description and person specification documents which are attached to this advert.

Person specification

Qualifications

Essential criteria
  • Good standard of general education RSA 3 /GCSE A - C or equivalent demonstrable work experience
Desirable criteria
  • Certificate in Personnel Practice (CIPD)
  • Recruitment training / qualification

Experience

Essential criteria
  • Administrative experience in a busy office environment
  • Customer service experience
  • Demonstrable experience of dealing with a range of Recruitment or HR issues
Desirable criteria
  • Experience of medical recruitment practices
  • NHS recruitment experience
  • Experience in using ESR and Trac or other ATS or HR systems

Technical Skills Competencies

Essential criteria
  • Good customer services skills
  • Able to evidence the ability to quickly learn new HR systems and software
  • Able to use Microsoft Outlook, Excel, Word to an intermediate level

Knowledge

Essential criteria
  • Ability to interpret and explain Trust policies and procedures and National Doctor terms and condition
  • Understanding of NHS recruitment processes, priorities, and pre-employment checks

Other requirements specific to the role

Essential criteria
  • Able to autonomously prioritise and plan workload to meet deadlines, often in a pressurised environment
  • Competent and experienced team player

Employer certification / accreditation badges

Disability Confident - two yearsUHD ValuesApprenticeships logoArmed Forces Covenant Gold AwardStonewall equality policy. Equality and justice for lesbians, gay men, bisexual and trans people.Step into health

Documents to download

Apply online now

Further details / informal visits contact

Name
Kathryn Yeates
Job title
Medical Resourcing Officer
Email address
[email protected]
Telephone number
0300 019 4460
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