Job summary
- Main area
- Administrative
- Grade
- Band 4
- Contract
- Permanent: Monday to Friday, Cross site working required
- Hours
- Full time
- Part time
- Job share
- Flexible working
- Compressed hours
- Job ref
- 279-7079387-OCT25
- Employer
- 279 University Hospitals Sussex NHS Foundation Trust
- Employer type
- NHS
- Site
- Royal Sussex County Hospital
- Town
- Brighton
- Salary
- £27,485 - £30,162 Per annum, pro rata
- Salary period
- Yearly
- Closing
- 16/10/2025 23:59
Employer heading
Anaesthetic Administrator
Band 4
About our Trust
At UHSussex we’re proud to be at the heart of the NHS. As one of the UK’s largest acute Trusts, we’re a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.
Our hard-working, talented and dedicated people work together towards a common goal – to always put our Patient First . In fact our mission is summed up by our ‘where better never stops’ motto and you will play a part in driving us forwards and in improving the lives of patients across Sussex.
At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.
We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
As part of our commitment to access for all, please see the different ways you can access the application form:
https://apps.trac.jobs/accessibility?_ts=1
We look forward to receiving your application and the start of your journey with UHSussex.
Job overview
The purpose of this role is to contribute to the efficient running of anaesthetic services by undertaking administration, the booking and outcoming of specialist anaesthetic clinics, personnel and secretarial work for the department as required. The post-holder will primarily be based at the Royal Sussex County Hospital, Brighton, however they must also be willing the work cross site and spend some of their working week at the Princess Royal Hospital, Haywards Heath.
The context for this role is that the anaesthetic department, comprised of approximately 96 consultant anaesthetists, 65 trainee anaesthetists, supported by a small administrative team, is responsible for covering some 15,000+ theatre sessions per year, plus additional regular assessment clinics for patients about to undergo an operation. The over-riding priority of the administrative team is to ensure that every session and clinic has an anaesthetist on the day. This requires the team to juggle a complex matrix of staff availability on a daily basis, where unexpected change is commonplace.
In addition, the team provides administrative and medical secretarial support to clinicians and managers, organising meetings and training courses, and providing divisional staff with performance and financial information.
Main duties of the job
- Booking of referrals and appointments for the weekly specialist anaesthetic clinics. Sending appointments to patients. Ensuring patient notes are readily available for the consultant prior to clinic date, retrieval of notes from clinic and typing of clinic letters.
- Moving and/or cancelling appointments when required.
- Maintaining a follow-up system ensuring that all investigations requested have been carried out, the results received, brought to the attention of the relevant consultant and subsequently filed.
- Processing notes for review in a timely manner, ensuring that the relevant anaesthetist has sight of them when required
- Supporting the Anaesthetic Trainee Rota Manager and Anaesthetic administration Manager with the daily running of the department and deputising where necessary.
- Assisting with wider departmental secretarial tasks, as and when required.
Working for our organisation
At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.
We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
We look forward to receiving your application and the start of your journey with UHSussex.
Candidate Information Pack: https://www.uhsussex.nhs.uk/resources/candidate-information-pack/
Detailed job description and main responsibilities
Communications and Relationship skills
· Supporting the Anaesthetic Trainee Rota Manager and Anaesthetic administration Manager with the daily running of the department and deputising where necessary.
· Working with all levels of staff including consultants, junior doctors, specialist nurses, theatre staff and patients.
· Amending the electronic anaesthetic staff rota in the Trainee Rota Manager and Administration Manager’s absence, under consultant supervision and communicating change of anaesthetist, surgeon, or theatre number to the relevant staff.
Full details available on the attached JD and Person Specification
Person specification
Education
Essential criteria
- Good standard of Education
- Secretarial qualification or equivalent experience
Desirable criteria
- 5 GCSE's grade C/5 or above
Knowledge
Essential criteria
- Administrative Experience
- Organisational skills
Desirable criteria
- NHS experience
Skills
Essential criteria
- Good communication skills
- Computer Literate
Desirable criteria
- Experience of dealing with difficult situations with tact and diplomacy
- Knowledge of hospital computer systems
Equality, Diversity, and Inclusion
Essential criteria
- Evidence of having championed diversity in previous roles
- Evidence of having undertaken own development to improve understanding of equalities issues
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Hannah Beacock
- Job title
- Perioperative Operational Support Manager
- Email address
- [email protected]
- Telephone number
- 01273696955
- Additional information
Please direct any questions to Hannah Beacock
Email: [email protected]
Tel: 01273696955 Ext 62906
Mobile: 07785267656
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