Job vacancy: Resourcing Administrator, Medway NHS Foundation Trust, Gillingham

Job summary

Main area

Administration

Grade

Band 3

Contract

6 months (Fixed Term/Secondment)

Hours

Full time
Flexible working
Home or remote working

37.5 hours per week

Job ref

275-2508-RA-FTC

Employer: Medway NHS Foundation Trust
Employer type: NHS
Site: Medway NHS Foundation Trust
Town: Gillingham
Salary: £24,937 - £26,598 per annum/pro rata
Salary period: Yearly
Closing: 17/08/2025 23:59

Resourcing Administrator

Band 3

Do you have the ambition and vision to deliver the Best of Care by the Best People?

Here at Medway, we pride ourselves on working together as one to ensure that our shared vision of Better, Best, Brilliant is achieved

Our Trust is a great choice for people who want to develop their career in an ambitious and dynamic environment; our employees are able to choose the coverage and supplemental benefits that best fit their needs and those of their families. This includes the promotion of flexible working opportunities across the Trust, we are able to give our employees flexibility on where, when and the hours they work.

Our culture and values are what drives Medway NHS Foundation Trust and is the heartbeat of who we are as an organisation. It is important that you understand and to refer to our values when you are completing your application and always reflect our values throughout your employment with the Trust.

Detailed job description and main responsibilities

Ensure the delivery of an excellent recruitment service to managers, staff and applicants through provision of administrative and advisory support throughout the recruitment process.

To ensure that all requests regarding employment within the Trust are dealt with as per key performance indicators.

Contact candidates to set up interview schedule both verbally and electronically, prepare recruitment packs for interviews and deliver them to the panel members in a timely manner.

Conduct all pre-employment checks for successful candidates in line with NHS Employers guidance.

Ensuring that DBS’s and Work Permits of current staff are in date and that any necessary work is completed to ensure compliancy with Trust Policies/UKBA/CQC/NHSLA.

Work with recruiting managers to ensure that they are kept fully up to date with the progress of their successful candidate.

Produce offer letters and contracts to successful/unsuccessful candidates.
Ensure that all recruitment systems are updated and maintained on a daily basis.

Assist with any recruitment events or initiatives that the Trust undertakes throughout the year.

Ensuring that knowledge of recruitment procedures and legislation/Trust policies is up to date at all times.

Any other duties as may be delegated or to provide assistance to other parts of the Directorate administration if requested

Person specification

Qualifications

Essential criteria

English and Mathematics GCSE or equivalent
NVQ 3 Level or equivalent experience

Knowledge

Essential criteria

Working knowledge of Microsoft Packages (essentials include outlook, excel & word), ability to use internet and email applications
Experience of customer service or dealing with general public
Knowledge of GDPR and its application
Knowledge of equality and diversity issues and their impact on the work within recruitment

Experience

Essential criteria

Experience of working as an administrator in a complex and forward-thinking organisation
Working in a pressurised environment, responding to numerous daily deadlines and ever changing priorities
Previous administration experience necessary

Skills

Essential criteria

Able to organise, prioritise and adjust own workload in relation to the priorities of the department on a daily basis
Able to work as part of a multi-disciplinary team to ensure high quality administrative support

Values Based Question

Essential criteria

Give an example of a time when you have gone the extra mile to help someone

Please note that we do not accept applications via CV or recruitment agencies.

This post will close before the intended closing date should sufficient number of suitable applications be received. Therefore, if you are interested in applying for this role, we suggest that you do so at the earliest opportunity.

Applications are welcomed from applicants who wish to apply for a position on the basis of a smarter or flexible working arrangement. Where candidates are successful at interview, such requests will be taken under consideration and accommodated where the needs of the service allow.

We welcome applications irrespective of people's age, disability, gender identity and gender expression, race or ethnicity, religion or belief, sexual orientation, or other personal circumstances. We have policies and procedures in place to ensure that all applicants are treated fairly and consistently at every stage of the recruitment process, including the consideration of reasonable adjustments for people who have a disability.

All staff no matter where they work or which age group of patients they work with must be aware of their responsibility to act when they feel a child, young person or vulnerable adult has been or is at risk of abuse.

We are a fully non-smoking Trust. Smoking is completely prohibited in all Trust buildings, grounds and car parks for patients, visitors, staff and contractors.

This Local Employment Partnership Employer shares information about new starters with Jobcentre Plus, for statistical purposes only.

After applying via NHS Jobs, your submitted application will be imported into our preferred third-party recruitment system. All subsequent information regarding your application will be generated from apps.trac.jobs. If you are appointed to a post, information will also be transferred into the NHS Electronic Staff Records system.

You will not be able to track the progress of your application or receive messages through NHS Jobs, and furthermore, as an employer, we will not be able to respond to any e-mails sent to us via NHS Jobs. If you have a query relating to your application, please contact the Resourcing Team on 01634 830000.

If you have not heard from us within 21 days of the closing date, please assume that you have not been shortlisted on this occasion.

We wish to stress that no discourtesy is intended in following such a procedure, and you should not let this deter you from future applications.

Defence Employer Recognition Scheme (ERS) - Bronze

Defence Employer Recognition Scheme (ERS) - Silver

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name: Tina Moore
Job title: Head of Resourcing
Email address: [email protected]

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Job summary

Employer heading

Resourcing Administrator

Band 3

Job overview

Main duties of the job

Working for our organisation

Detailed job description and main responsibilities

Person specification

Qualifications

Essential criteria

Knowledge

Essential criteria

Experience

Essential criteria

Skills

Essential criteria

Values Based Question

Essential criteria

Employer certification / accreditation badges

Applicant requirements

Documents to download

Further details / informal visits contact

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