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Prif leoliad
CHUGGS
Gradd
NHS AfC: Band 3
Contract
Parhaol: 25 hours per week
Oriau
Rhan-amser - 25 awr yr wythnos
Cyfeirnod y swydd
358-7725378-COR
Cyflogwr
University Hospitals of Leicester NHS Trust
Math o gyflogwr
NHS
Gwefan
Leicester Royal Infirmary
Tref
Leicester
Cyflog
£25,760 - £27,476 pro rata
Cyfnod cyflog
Yn flynyddol
Yn cau
05/05/2026 23:59

Teitl cyflogwr

University Hospitals of Leicester NHS Trust logo

Archivist and Data Admin

NHS AfC: Band 3

AI tools like chatbots and virtual assistants can support you as you complete your application. For example, they can check for spelling or grammar errors, or help you to decide what to include.

But they shouldn’t replace your own responses or be used to write the application for you.

Relying too much on AI can negatively impact your chances of success, because automatically generated answers:

  • might not be specific or relevant enough to address the criteria in the recruitment profile
  • often seem generic and not personalised enough – an AI response won’t show your unique voice and perspective
  • could misrepresent information about you, such as your qualifications, skills and experience

We monitor applications for any behaviour that could create an unfair advantage, and we check all references carefully. You are likely to be tested on your experience at interview, so be honest and make sure all the information in your application is correct.

Trosolwg o'r swydd

The post holder will deliver high-quality patient care within clinical research settings, ensuring all studies are conducted safely, ethically, and in accordance with ICH Good Clinical Practice guidelines.

The role involves monitoring research participants, collecting and accurately documenting clinical research data. The post holder will work collaboratively with clinical study teams and the wider multidisciplinary team, managing their own caseload of studies.

The post holder will also be responsible for the close-down and archiving of clinical trial studies, ensuring all documentation is complete, accurate, and stored in compliance with regulatory, governance, and organisational requirements. They will develop and maintain knowledge of trial protocols, research methodologies, and relevant local, national, and international regulatory requirements.

The role is designed to support the post holder in developing the skills and expertise required to work independently as a research support officer and to become an effective and competent member of a research team.

Prif ddyletswyddau'r swydd

  • Prepare, process, and maintain accurate research documentation and records across all stages of the research process, in accordance with hospital policies, research governance, and ICH Good Clinical Practice guidelines.

  • Coordinate and take responsibility for clinical trial close-down activities, including ensuring all study documentation is complete, accurate, and archived in line with regulatory, governance, and organisational requirements.

  • Support study set-up, initiation, monitoring visits, audits, and close-down meetings, maintaining and updating Investigator Site Files and essential documents throughout the trial lifecycle.

  • Collect, prepare, process, store, and track biological samples, maintaining appropriate logs and monitoring storage conditions in liaison with laboratory and hospital staff.

  • Liaise effectively with multidisciplinary hospital departments, external organisations, and research teams to ensure the smooth coordination and delivery of clinical trial activities.

  • Manage study data by maintaining recruitment and delegation logs, spreadsheets, and electronic databases, ensuring timely, accurate data entry, resolution of data queries, and identification of data gaps.

  • Provide administrative and operational support to research teams, including coordinating meetings, minute taking, handling enquiries, and supporting staff, patients, and visitors in a professional and courteous manner.

Gweithio i'n sefydliad

Our new strategy, developed with the support and feedback of colleagues, patients, and partners, is our compass for the next seven years (2023-2030).

We have four primary goals: 

  • high-quality care for all, 
  • being a great place to work, 
  • partnerships for impact, and 
  • research and education excellence

And we will embed health equality in all we do - taking active steps to reduce the avoidable differences in healthcare that some people face, working in partnership with communities.

Our strategy is underpinned by new values and we will work to ensure they are an everyday reality for all:

  • we are compassionate,
  • we are proud, 
  • we are inclusive, and 
  • we are one team 

This is an exciting moment as we look to the future with clarity on what we already do well and where we need to focus our energies to make an even bigger difference for the people we serve.

About the University Hospitals of Leicester NHS Trust:

https://www.uhleicester.nhs.uk

Swydd-ddisgrifiad a phrif gyfrifoldebau manwl

  • Prepare, process, and maintain research-related paperwork and documentation across all stages of the research process, ensuring accuracy, completeness, and compliance with hospital policies, clinical trial regulations, and research governance requirements.

  • Assist with the preparation, packaging, and despatch of research samples and documentation to internal hospital departments and external organisations, liaising as required to ensure timely and appropriate handling.

  • Obtain and prepare biological samples, including blood, urine, tissue, and faecal samples, undertaking centrifuging, pipetting, preparation for storage, and coordination with laboratory and hospital staff.

  • Maintain accurate logs of stored samples and monitor freezer temperatures in line with standard operating procedures.

  • Liaise effectively with clinical, administrative, and support departments (including pathology, medical records, and pharmacy) to support the smooth running of research activities and the department.

  • Coordinate, prepare for, and participate in study set-up, study initiation, monitoring visits, site audits, and study close-down meetings conducted by sponsors and regulatory authorities.

  • Take responsibility for the close-down of clinical trial studies, ensuring all study activities are completed, outstanding data queries are resolved, investigational materials and samples are accounted for, and required documentation is finalised in accordance with protocols and regulatory requirements.

  • Lead and manage the archiving of clinical trial documentation, ensuring Investigator Site Files and associated study records are complete, accurate, indexed, and archived securely in line with ICH-GCP, Research Governance, sponsor requirements, and organisational retention policies.

  • Take responsibility for the maintenance, management, and updating of patient recruitment logs and spreadsheets, ensuring data is accurate and retrievable from recorded sources.

  • Maintain, update, and manage all essential documentation within Research Investigator Site Files throughout the full lifecycle of each study.

  • Ensure all work is undertaken in accordance with study protocols, International Conference on Harmonisation – Good Clinical Practice (ICH-GCP), and Research Governance guidelines.

  • Work collaboratively with research teams to ensure timely, accurate entry of clinical trial data into electronic data capture systems and databases, and to resolve data queries efficiently.

  • Organise and maintain systems for systematic data collection, assist with the completion of questionnaires, and identify gaps or inconsistencies in data, communicating these to the research teams.

  • Provide administrative and operational support to the Research Team, including assisting with the implementation and maintenance of research projects, minute taking for meetings, and responding to telephone and in-person enquiries.

  • Act in a professional, courteous, and compassionate manner at all times when dealing with patients, relatives, staff, visitors, and external stakeholders involved in research.

(Please refer to the job description/person specification for further details on the role) 

Manyleb y person

Commitment to Trust Values & Behaviours

Meini prawf hanfodol
  • Must be able to demonstrate behaviours consistent with the Trust’s Values and Behaviours

Training & Qualifications

Meini prawf hanfodol
  • Educated to GCSE standard or equivalent, including English and Maths
  • OCR/RSA III-qualified or equivalent
Meini prawf dymunol
  • GCP training
  • Research experience
  • Ability to use Word, Excel and Powerpoint
  • Knowledge of NHS systems and procedures

Experience

Meini prawf hanfodol
  • One year of working in an administration role
  • Managing diaries
  • Dealing with customers/patients
  • Co-ordinating complex pathways
  • Minute-taking
Meini prawf dymunol
  • Oncology / haematology / research administration experience
  • Understanding of site- specific medical terminology
  • Able to undertake venepuncture & ECG
  • Experience of processing biological samples

Communication and Relationship Skills

Meini prawf hanfodol
  • Effectively communicate at all levels
  • Effectively communicate in emotive situations, giving clear and concise information to patients
  • Demonstrate tact and diplomacy
  • Ability to manage conflicting priorities
  • Demonstrate knowledge of patient confidentiality and data protection
  • Ability to work across various specialities / areas seamlessly
Meini prawf dymunol
  • Exposure to dealing with complaints

Analytical and Judgement skills

Meini prawf hanfodol
  • Act on own initiative
  • Work without close supervision to ensure the effective management of patients within local and national targets

Physical Skills

Meini prawf hanfodol
  • Ability to use a computer and other office equipment

Planning and Organisation Skills

Meini prawf hanfodol
  • Proven planning and organisation skills with the ability to prioritise workloads
  • Experience of co-ordinating a complex pathway

Equality, Diversity and Inclusion

Meini prawf hanfodol
  • Able to demonstrate a commitment to and understanding of the importance of treating all individuals with dignity and respect appropriate to their individual needs.
  • All staff are expected to engage in compassionate and inclusive leadership in the provision of high quality care and interactions with others

Bathodynnau ardystio / achredu cyflogwyr

Apprenticeships logoCare quality commission - Goodhttps://www.gov.uk/government/publications/kickstart-scheme-employer-resources/kickstart-scheme-brand-guidelinesMindful employer.  Being positive about mental health.Disability confident committedHappy to Talk Flexible Working

Gofynion ymgeisio

Mae'r swydd hon yn ddarostyngedig i Orchymyn Deddf Adsefydlu Troseddwyr 1974 (Eithriadau) 1975 (Diwygio) (Cymru a Lloegr) 2020 a bydd angen cyflwyno Datgeliad i'r Gwasanaeth Datgelu a Gwahardd.

Dogfennau i'w lawrlwytho

Gwneud cais ar-lein nawr

Rhagor o fanylion / cyswllt ar gyfer ymweliadau anffurfiol

Enw
Sarah Attridge
Teitl y swydd
Senior Data Manager
Cyfeiriad ebost
[email protected]
Rhif ffôn
0116 258 5951
Gwybodaeth i gefnogi eich cais

Sally Christmas

Senior Data Manager 

[email protected]

0116 258 7598

Gwneud cais ar-lein nawrAnfonwch hysbysiadau ataf am swyddi gwag tebyg