Job summary
- Main area
- Estates Maintenance
- Grade
- NHS AfC: Band 5
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 394-CORP8157927-SC
- Employer
- The Hillingdon Hospitals NHS Foundation Trust
- Employer type
- NHS
- Site
- Hillingdon Hospital
- Town
- Uxbridge
- Salary
- £36,943 - £44,900 pa inc
- Salary period
- Yearly
- Closing
- 16/08/2026 23:59
Employer heading
Estates Maintenance CAFM & Asset Lead
NHS AfC: Band 5
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The Trust only accepts applications made through this site, please register when you click APPLY at the end of this advertisement. The Trust is able to offer hospital accommodation, pension scheme, on-site nursery (through third party provider), together with salary sacrifice schemes (including child care vouchers, ride to work) and a range of national and local staff discounts (subject to availability).
Once a sufficient number of applications have been received the vacancy may be closed prior to the published closing down date.
“We operate a joint recruitment hub across the North West London Acute Provider Collaborative Group. As part of this, your application and personal data may be shared with partner trusts within the group for recruitment and workforce purposes, in line with general data protection regulation (GDPR).”
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Job overview
This is an exciting opportunity to join The Hillingdon Hospitals NHS Foundation Trust at a pivotal time as we transform and modernise our Estates Maintenance service.
As part of a major Estates Maintenance restructure, we are seeking an experienced and highly organised Estates Maintenance CAFM & Asset Lead to take operational ownership of the Trust's Computer Aided Facilities Management (CAFM) system and Estates asset management function across Hillingdon Hospital and Mount Vernon Hospital.
Reporting to the Estates Maintenance Operations Manager, you will lead the administration, development and continuous improvement of the Estates CAFM system, ensuring the integrity of maintenance records, statutory compliance information, asset registers and operational performance data. You will also provide direct line management to the Estates Maintenance Helpdesk Coordinator and Estates Maintenance Stores & Logistics Coordinator, supporting the delivery of a modern, efficient and digitally enabled Estates Maintenance service.
This newly created permanent post forms a key part of the Trust's Estates Maintenance restructure and will play a significant role in supporting the Trust's New Hospital Redevelopment Programme, digital transformation strategy and long-term asset management objectives.
Main duties of the job
The successful candidate will be responsible for:
- Leading the day-to-day administration, governance and continuous development of the Trust's Estates CAFM system.
- Managing Estates asset registers, electronic asset tagging, lifecycle information and asset data quality.
- Producing operational performance dashboards, management reports and KPI information to support decision making.
- Coordinating Planned Preventative Maintenance (PPM), reactive maintenance records and statutory maintenance documentation.
- Supporting contractor management through monitoring performance information, compliance records and operational reporting.
- Supporting compliance assurance, audit readiness and governance reporting.
- Managing operational documentation, digital records and maintenance information to ensure accuracy and audit compliance.
- Providing direct line management to the Estates Maintenance Helpdesk Coordinator and Estates Maintenance Stores & Logistics Coordinator.
- Supporting implementation of the Estates Maintenance restructure and ongoing digital transformation initiatives.
- Working collaboratively with Estates operational managers, contractors and wider Trust stakeholders to improve operational performance and service delivery.
- Supporting the Trust's New Hospital Redevelopment Programme through CAFM integration, asset onboarding and digital asset management activities.
Working for our organisation
The Hillingdon Hospitals NHS Foundation Trust is the only acute Hospital in the London Borough of Hillingdon and offers a wide range of services including accident and emergency, inpatient care, day surgery, outpatient clinics and maternity services. The Trust’s services at Mount Vernon Hospital include routine day surgery, delivered at a modern treatment centre, a minor injuries unit and outpatient clinics.
The safety and well-being of our patients and of our staff is paramount and we are making urgent improvements to address this – particularly in infection prevention and control. We are making progress and going forward by working in partnership with local GPs, charities,
community services, academic partners, our local authority, neighbouring hospitals and the wider North West London Integrated care system, and ensuring that we listen and work in partnership with our local population. We are absolutely focused on ensuring that our hospitals
provide high quality, safe and compassionate care, while drive forward the building of the new Hillingdon Hospital.
We have over 3,500 members of staff that are proud to care for nearly half a million people, with a vision to be an outstanding provider of healthcare through leading health and academic partnerships, transforming services, to provide the best care where needed.
Detailed job description and main responsibilities
For full details of the duties, responsibilities, person specification and essential criteria for this role, please refer to the attached Job Description and Person Specification.
Person specification
Person Spec
Essential criteria
- Relevant qualification in Business Administration, Facilities Management, Estates Management, Engineering Administration, Asset Management or equivalent experience
- Evidence of continued professional development relevant to CAFM systems, Estates administration or asset management
- Experience of working with CAFM systems or maintenance management systems
- Experience of maintaining asset registers, operational records or maintenance databases
- Experience of administrative support within an Estates, Facilities or engineering environment
- Good understanding of CAFM systems and maintenance administration processes
- Strong IT skills including Microsoft Office applications and database systems
Desirable criteria
- Relevant CAFM system training or qualification
- Relevant Supervisory or Management training
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Rayan Bayraktar
- Job title
- Head of Estates Maintenance
- Email address
- [email protected]
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