Job summary
- Main area
- Administrative
- Grade
- NHS AfC: Band 4
- Contract
- Secondment: 3 months
- Hours
- Full time - 37.5 hours per week
- Job ref
- 311-O743-26-A
- Employer
- Pennine Care NHS Foundation Trust
- Employer type
- NHS
- Site
- The Beeches
- Town
- Oldham
- Salary
- £28,392 - £31,157 Per annum
- Salary period
- Yearly
- Closing
- 05/08/2026 23:59
Employer heading
Medical secretary
NHS AfC: Band 4
If you are Kind, Fair, Ingenious and Determined then we want you to come and join our #PennineCarePeople
https://www.penninecare.nhs.uk/values
Job overview
Oldham Early Intervention Team are looking to recruit a medical secretary for a three month secondment.
We are looking for someone who is friendly and approachable, with great communication skills , who can promote change and efficiency. As well as being a helpful team player, the postholder will need to work autonomously, prioritise workload, and delegate work to the administrative team.
Main duties of the job
This role will covers secretarial duties to the consultant psychiatrist and line management to the admin team, and to support the ongoing development of the service.
The post holder will undertake general office duties including typing of medical and other correspondence. They will be responsible for the management of administrative duties within their area of work . They will offer managerial supervision to the members of the administrative team.
Working for our organisation
We are proud to provide high quality mental health and learning disability services, both inpatient and in the community across five boroughs of Greater Manchester - Bury, Oldham, Rochdale, Stockport and Tameside and Glossop.
Our vision is for a happier and more hopeful life for everyone in our communities and our staff work hard to deliver the very best care for the people who use our services. We’re really proud of our #PennineCarePeople and do everything we can to make sure we’re a great place to work.
All individuals regardless of race, age, disability, ethnicity, nationality, gender, gender reassignment, sexual orientation, religion or belief, marriage and civil partnership are encouraged to apply for this post. We would also encourage applications from individuals with a lived experience of mental illness, either individually or as a carer.
If you come and work for us we will offer a range of benefits and opportunities, including:
- Generous annual leave entitlement for Agenda for Change and Medical and Dental staff.
- Flexible working opportunities to support your work/life balance
- Access to Continued Professional Development
- Involvement in improvement and research activities
- Health and Wellbeing activities and access to an excellent staff wellbeing service
- Access to staff discounts across retail, leisure and travel
Detailed job description and main responsibilities
Please see attached job description and person specification to support your application for this post. Please refer to the essential criteria in the person specification which will highlight the skills, knowledge and experience you will need to demonstrate in your application, by way of example, to give yourself the best opportunity to be shortlisted.
Person specification
Education and Qualifications
Essential criteria
- Educated to GCSE Level or equivalent
- NVQ 4 Level qualification or equivalent experience in business administration
Desirable criteria
- Customer care training
- NVQ Level 3 in Business Admin / Management
- ECDL training or equivalent
- AMSPAR qualification
Experience
Essential criteria
- Previous NHS experience.
- Previous experience of administrator and supervisor role
- Experience of dealing with complex inquiries that require further investigation and identification of a resolution.
- Experience of using information technology, including word, excel and power point.
- Previous experience in managing own workload and able to prioritise effectively.
- Experience of supervising staff
- Experience of liaising effectively with a range of agencies, clinical and non-clinical.
- Knowledge or Experience of the departmental service
Knowledge
Essential criteria
- Knowledge of a full range of administrative and organisational policies and procedures.
Skills and Abilities
Essential criteria
- Audio typing experience / qualification
- Excellent communication verbal and written skills
- Excellent IT skills
- Good interpersonal skills.
- Self-motivated and able to act on own initiative but recognise when additional advice is required.
- Able to develop close working partnerships with individuals, teams and other agencies.
- Ability to work to deadlines
- Decision making skills
- Excellent organisational and planning skills
- Ability to demonstrate tact and diplomacy.
- Ability to work as part of a team.
- Ability to communicate in an appropriate manner to all staff and members of the public.
- Ability to maintain information in a confidential and secure manner.
- Produce reports and analyse them at an operational level.
Desirable criteria
- Shorthand experience / qualification
Work Related Circumstances
Essential criteria
- Willing to undertake training required to carry out the job.
- Use of a car or access to a means of mobility to travel across the Trust footprint in line with service needs
- Willing to carry out all duties and responsibilities of the post in accordance with the Trust’s Equal Opportunities and Equality and Diversity policies
- Appointments to regulated and controlled activities require an enhanced DBS disclosure
Applicant requirements
This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.
Documents to download
Further details / informal visits contact
- Name
- Jenny Elliott
- Job title
- Team manager
- Email address
- [email protected]
- Telephone number
- 0161 716 2727
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