Job summary
- Main area
- Trauma & Orthopaedics
- Grade
- Band 3
- Contract
- Permanent
- Hours
- Full time
- Part time
- Job share
- Flexible working
- Home or remote working
- Other
- Job ref
- 287-ASUR-64-25-A
- Employer
- Liverpool University Hospitals NHS Foundation Trust
- Employer type
- NHS
- Site
- Aintree Hospital
- Town
- Liverpool
- Salary
- £24,937 - £26,598 per annum
- Salary period
- Yearly
- Closing
- 31/03/2026 23:59
Employer heading
National Major Trauma Registry Service - Data Administrator
Band 3
Job overview
The post holder will play a key role in the coordination of data for the Adult Major Trauma Centre (MTC) at Aintree Hospital within the Cheshire & Merseyside Major Trauma Network.
The role is to ensure that clinical information from patient records
for major trauma patients is extracted, interpreted and submitted in line with national deadlines, guidance and requirements for the National Major Trauma Registry (NMTR).
This post has diversity by also providing efficient and timely administrative and duties to the Major Trauma Centre (MTC) Management team and Major Trauma Nurse Practitioners (MTNPs).
*Please note this vacancy may close early once sufficient applications have been received*
Main duties of the job
To input information onto the National NMTR database ensuring that all data is complete and of a high quality.
Daily trauma patient tracking, following the patient journey through the system.
Patient data entry into the NMTR database.
Daily reconciliation of data and information relating to major trauma patients.
Knowledge and use of the hospital PAS database to extract data from systems in accordance with Trust policy.
Collecting data and information, ensuring accurate data is obtained and maintained to ensure compliance with local, regional and national data requirements.
On behalf of the Band 4 coordinators to monitor and disseminate results to relating to NMTR as required
Complete additional ad-hoc duties as specified by the Major Trauma Operational Lead and provide support other Trauma & Orthopaedic services when required.
Deal efficiently with enquiries from all levels of medical, nursing, managerial and other health professional staff in a timely and courteous manner.
Attend all mandatory training as directed.
Ensure confidentiality of data and case notes is maintained at all times.
To maintain own understanding of the National Major Trauma Network.
To support the delivery of a high quality, safe and compassionate healthcare service, all staff are expected to act as a role model to others in all aspects of their work and consistently demonstrate the Trust values.
Working for our organisation
Liverpool University Hospitals NHS Foundation Trust comprises Aintree University Hospital, Broadgreen Hospital & Royal Liverpool University Hospital.
We are part of NHS University Hospitals of Liverpool Group, formed on 1 Nov 2024 from the coming together of LUHFT and Liverpool Women’s NHS Foundation Trust. The Group was born from a shared aim to improve the care we provide our patients.
UHLG is one of the largest employers in the region, with over 16,800 colleagues dedicated to caring for our communities - from birth and beyond.
For the 630,000 people across Merseyside, we are their local NHS. We provide general and emergency hospital care, alongside highly specialised regional services for more than two million people in the North West.
Aintree University Hospital is the single receiving site for adult major trauma patients in Cheshire and Merseyside and hosts a number of regional services including an award-winning stroke facility. Broadgreen Hospital is home to elective surgical, diagnostic and treatment services, together with specialist patient rehabilitation. Liverpool Women’s Hospital specialises in the health of women and babies, delivering over 7,200 babies in the UK’s largest single site maternity hospital each year. The Royal Liverpool University Hospital is the largest hospital in the country to provide inpatients with 100% single bedrooms and focuses on complex planned care and specialist services.
For roles at Liverpool Women’s, visit their careers page.
Detailed job description and main responsibilities
- • To provide administrative support to the MTC senior management team and MTNPs at the MTC, ensuring accurate collection of data for all major trauma patients, in preparation for the submission of data to NMTR.
• To ensure that all NMTR eligible patients’ details are entered submitted within 30 days of discharge to ensure that the MTC is able to be eligible for Best Practice Tariffs.
• The post holder will involve the identification, using the NMTR inclusion criteria, of patients admitted to the Trust with major trauma injuries and subsequent completion of data submissions via electronic data collection and reporting system.
• To interpret and consolidate information from multiple sources to ensure a complete and accurate patient records on the MTC database and NMTR.
• To support the clinical team to identify all relevant major trauma episodes using various systems including Emergency Department admissions, transfers, etc. and inputting details onto the major trauma database.
• To examine patient records, extracting relevant information and investigating where necessary, following the patient pathway from injury to discharge.
• To be aware of all aspects of the data set required and ensure completion of any missing data.
• Identify and resolve any discrepancies in the data, escalating system errors or queries appropriately.
• To liaise with other hospitals as necessary to retrieve required information.
• To work closely with MTNPs to ensure accuracy of data.
• Communicate regularly with other members of the NMTR team regarding data submission.
• To produce regular and ad hoc reports using information from different systems and databases including national NMTR system.
• Dealing with requests for NMTR data from clinicians and other hospital staff.
• Any other duties relating to the NMTR requirements.
• Receive and act on telephone and email enquiries to the Major Trauma Service, including handling incoming calls in a confidential and
sensitive manner.
• Organise meetings and take minutes or notes as required in the absence of the Major Trauma Medical Secretary.
• To undertake any necessary filing, scanning, photocopying and other administrative duties to ensure the efficient running of the service.
• Works closely with the MTC Data Coordinators to assist in projects to improve the patient’s care pathway.
• The post holder will need to develop a working relationship with a number of key stakeholders within the NMTR team and external NMTR coordinators as part of the Network. - Complete additional ad-hoc duties as specified by the Major Trauma Operational Lead and provide support to other Trauma & Orthopaedic services when required.
Person specification
Skills
Essential criteria
- IT skills
- Good communication and organisational skills
- previous clerical experience
- Able to maintain confidentiality
- Able to work on own initiative and as part of a team
Knowledge
Essential criteria
- Knowledge of the NHS – iPM, ICE, Choose & Book systems
Experience
Essential criteria
- Previous NHS Experience
Qualifications
Essential criteria
- NVQ 3 or equivalent in relevant area
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Application numbers
Documents to download
Further details / informal visits contact
- Name
- Ceri Jackson
- Job title
- General Service Manager - Major Trauma & LRS
- Email address
- [email protected]
- Telephone number
- 0151 529 2672
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