Detailed job description and main responsibilities

Working within the High Secure Stores Department that is inclusive of the Central Stores, Patients Possessions, Linen bank, Food Stores as required. To also drive Porters vehicles and to collect and deliver goods as requested, moving them manually, or with the appropriate vehicles or manual handling equipment and procedures.

The post holder will be expected to contribute to the provision of a quality storage provision for High Secure Services, which will include maintaining an accurate record of the storage, receipt and distribution of goods for Secure Division . Duties will include receipting all goods received for Secure Division  as well as the processing and checking compliance with the security requirements required for Secure Division areas  including Low, Medium and High Secure.

MAIN DUTIES AND RESPONSIBLITIES

To work as members of a team, carrying out tasks as allocated and prioritized.

 To participate in training, including Mandatory training as required by Mersey Care NHS  Foundation Trust. To participate in performance management, PACE  whilst maintaining personal responsibility to ensure that all required training is kept up to date.

To adhere to and follow Trust and departmental procedures, entering and using Data and inputting information into the E-Fin system

To assist the Manager  to carry out the tasks assigned to the team or individual and to support the minimization of overtime and sickness costs.

The day to day job requirements and the banding of the post can change, but can be changed by management to a different set of specific responsibilities (once training has been provided). Such changes may be permanent; banding will only be affected if changes are of long enough a duration to a post that was of a different band.

The post holder will be expected to act as a team member (temporarily or permanently) in all areas of the Stores & Porters facility, subject to training and an updated list of specific responsibilities.

The post holder is expected to carry out tasks assigned to them, considering the Security and Health and Safety of all parties including colleagues from with in their own department and those within Secure Division . Such duties to support this may include entering data into computers using various systems.

SPECIFIC  DUTIES AND RESPONSIBLITIES

To be read as a list of specific duties and responsibilities that the job holder is responsible for in conjunction with the duties and responsibilities of a facilities management assistant.

To adhere to and follow Trust and departmental procedures, entering and using Data and inputting information into the E-Fin system

To assist the Manager  to carry out the tasks assigned to the team or individual and to support the minimization of overtime and sickness costs.

The day to day job requirements and the banding of the post can change, but can be changed by management to a different set of specific responsibilities (once training has been provided). Such changes may be permanent; banding will only be affected if changes are of long enough a duration to a post that was of a different band.

The post holder will be expected to act as a team member (temporarily or permanently) in all areas of the Stores & Porters facility, subject to training and an updated list of specific responsibilities.

The post holder is expected to carry out tasks assigned to them, considering the Security and Health and Safety of all parties including colleagues from with in their own department and those within Secure Division . Such duties to support this may include entering data into computers using various systems.

SPECIFIC  DUTIES AND RESPONSIBLITIES

To be read as a list of specific duties and responsibilities that the job holder is responsible for in conjunction with the duties and responsibilities of a facilities management assistant.

To receipt and distribute all goods received in the Central Stores at Ashworth Hospital.

To accurately input receipt data into the purchasing/finance integrated computerized system, Pacis and E- Fin.

To be accountable for reporting short, damaged or discrepant deliveries, liaising with the supplier, the Purchasing Department and end user.  Making necessary records and arranging when necessary replacement and/additional items to complete deliveries, which may also involve the delivery of goods to the Secure Division.

To complete x-raying and/or security checks, in line with Tilt recommendations, of all goods to be delivered in to the Secure Area of Ashworth Hospital. Check, note and raise awareness of any illegal or restricted items, such as weapons, explosives, drugs etc, with line manager  Investigate any suspicious items in line with departmental or Trust procedures

To take personal responsibility for the completion of all duties in a safe and efficient manner and to maintain regular contact with line Manager.

To undertake filing and general administration routines associated with the department. 

To work unsupervised and to use your own initiative in line with service requirements. The post holder will also have a working knowledge of Health and Safety, Fire procedure as well as disturbance, escape and hostage procedures.

 Drive a forklift truck (If Qualified) and operate mechanical handling equipment, as trained.  Understand risk management for equipment employed within the department and update training as necessary.

To comply with all security and fire procedures appertaining to the designated workplace

To maintain a thorough working knowledge and practice of policies and procedures associated with the Central Stores.

To report all defects to equipment and the environment to your line Manager.                     

Any other duties that may be reasonably expected and that are commensurate with the grade.                    

To comply with COSHH and all other Health and Safety procedures relating to the Department.

A requirement to have multidiscipline, cross functional and flexible approach regarding the requirement to work in other areas as an FM Assistant within the Secure Division as required in liaison with the Facilities Operations Manager

Many or all of the FM assistants will be expected to drive designated hospital vehicles up to 7.5 tonnes – all suitably qualified FMA staff can be required to drive vehicles as the course of their duties dictates.  This may include Electric vehicles and forklifts used on site

The majority of work requires physical effort and Manual Handling Training is provided, and such training is to be applied diligently in all work. Post holders may use various machines and physical aids in their task, and will have to take on training and demonstrate ability to comply with the training.

Hazards

Security – awareness and knowledge of hospital and Trust  security procedures is mandatory

Collect and deliver goods as requested, moving them manually, or with the appropriate vehicles or manual handling equipment and procedures. 

Use, monitor and maintain (daily checks and user task) for equipment used including daily and weekly checks – any faults reported to the Supervisor. Also various pieces of handling equipment e.g., electric stair lifter, sack barrows and roll cages

 Working conditions – outdoor in all weather conditions.  Foul weather protective clothing is provided.  When working within the Secure Division, extra care should be taken in relation to the security procedures and vehicle security in particular

To carry out escorting or similar tasks when designated