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Job summary

Main area
Cardiology
Grade
Band 4
Contract
5 months (Fixed Term Until 30.09.26)
Hours
Full time - 37.5 hours per week (Mon - Fri)
Job ref
205-7678716-B
Employer
University Hospitals of North Midlands NHS Trust
Employer type
NHS
Site
University Hospital of North Midlands
Town
Stoke on Trent
Salary
£27,485 - £30,162 per annum
Salary period
Yearly
Closing
10/04/2026 08:00

Employer heading

NHS

Secretary

Band 4

Job overview

University Hospitals of North Midlands is currently unable to provide sponsorship for this role. This is in accordance with UKVI guidelines and legislation, as these roles do not meet the skill nor salary threshold for sponsorship. If you hold a graduate visa, you are welcome to apply for this role however it is important to note that UHNM will be unable to offer sponsorship at the end of your graduate visa, you must also have at least six months until your graduate visa expires at the start of your employment for training and operational reasons. 

An exciting opportunity has arisen for an experienced Medical secretary to join our team as the Specialist Nurse Secretary / Co-ordinator within Cardiology

Main duties of the job

To provide comprehensive secretarial support to the medical and nursing staff.   The job will involve prioritisation of work, booking outpatient appointments, answering telephone queries, typing and liaising with GP Practices.  Responsibility for the Specialist Nurses as a whole covering Royal Stoke and County Hospitals.  Effective management of outpatient & inpatient waiting lists, including compliance with the Patient Access Policy to ensure that waiting time standards are achieved, taking into account clinical priority.    Monitoring and management of incomplete pathways.  

Working for our organisation

University Hospitals of North Midlands NHS Trust is one of the largest and most modern in the country. Based across two sites, Royal Stoke in Stoke-on-Trent and County Hospital in Stafford, we are proud to serve around three million people and we're highly regarded for our facilities, teaching and research. We are the specialist centre for major trauma for the North Midlands and North Wales.

All of our employees make a valuable contribution regardless of role here at UHNM and we are proud of our wide range of development packages aimed at ensuring that everyone has the opportunity to fulfil their true potential. 

UHNM create and encourage a culture of inclusion, providing equal opportunities for career development that are fair and transparent. We are committed to being a diverse and inclusive employer and foster a culture in which all staff feel valued and respected. In return we ask all of our employees to make a commitment to the values, co-created by or staff, patients and carers, and that unite us as a Trust.

At University Hospitals of North Midlands NHS Trust we know that investing in, supporting and developing our staff has a direct impact on the quality of care that we deliver. Our employees are as important as our patients and the population that we serve.

Detailed job description and main responsibilities

You will work alongside the existing administrative team to provide comprehensive and efficient secretarial support to our Specialist Nurses,  Consultants and other clinicians within the team.

You will need to be a highly motivated, flexible and a team player with excellent organisational and communication skills. The ability to work under pressure and effectively prioritise your own workload is essential. We are looking for an experienced secretary with high standards and an eye for detail. You must have the ability to multi-task and work in a busy, ever changing environment.

Position is a full time (37.5 hours) Monday to Friday 

You will have previous Medical Secretarial experience, be able to work on your own initiative with well-developed communication and interpersonal skills.

Possession of word processing (or equivalent),  audio transcription, GCSE English (Grade C or above) or equivalent is essential.  

An understanding of the EPR computer system is desirable but not essential, as full training will be given.

Informal enquiries to: Kellie Smith, Operational Services Manager, Heart Centre, University Hospital of North Midlands, TEL: 01782 675081

To provide comprehensive secretarial support to the medical and nursing staff.   The job will involve prioritisation of work, booking outpatient appointments, answering telephone queries, typing and liaising with GP Practices.  Responsibility for the Specialist Nurses as a whole covering Royal Stoke and County Hospitals.  Effective management of outpatient & inpatient waiting lists, including compliance with the Patient Access Policy to ensure that waiting time standards are achieved, taking into account clinical priority.    Monitoring and management of incomplete pathways.  

Person specification

Essential Qualifications

Essential criteria
  • Good general education to include GCSE English or equivalent

Knowledge, Skills, Training and Experience

Essential criteria
  • Secretarial Experience
  • Audio Typing
  • Knowledge of patient administration and other related systems
  • Knowledge of medical terminology
  • Excellent communication and written skills
Desirable criteria
  • RTT pathways
  • Knowledge of the hospital EPR systems
  • Supervisory experience of one or more persons in the workplace environment

Employer certification / accreditation badges

Positive about disabled peopleAge positiveArmed Forces Covenant Gold Award

Documents to download

Apply online now

Further details / informal visits contact

Name
Kellie Smith
Job title
Operational Services Manager
Email address
[email protected]
Telephone number
01782 675081
Additional information

For further details or informal visits please contact Kellie Smith, Operational Services Manager, Heart Centre, University Hospital of North Midlands, TEL:  01782 675081

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