Job summary
- Main area
- Asset Management
- Grade
- Band 5
- Contract
- Permanent: As and when required
- Hours
- Full time - 37.5 hours per week (As and when required)
- Job ref
- 151-LC457
- Employer
- Frimley Health NHS Foundation Trust
- Employer type
- NHS
- Site
- Frimley Park
- Town
- Frimley, Surrey
- Salary
- £33,677 - £40,995 per annum incl HCAS
- Salary period
- Yearly
- Closing
- 15/04/2026 23:59
Employer heading
Estates Asset Officer
Band 5
Job overview
This is a rewarding opportunity to join the highly regarded Property & Facilities Management (PFM) team at Frimley Health NHS Foundation Trust. You will play a key role in managing and developing the Trust’s asset register using the Computer Aided Facilities Management (CAFM) system, Planet FM.
By ensuring high-quality asset data and using it effectively, you will help drive service improvements, operational efficiencies and cost savings across the Trust. This role is particularly significant as Frimley Park Hospital progresses through the New Hospital Programme, where robust asset management will be essential to a successful transition.
Main duties of the job
In this role, you will:
- Lead on the capture, management and maintenance of the Trust’s asset register, ensuring it remains accurate, comprehensive and up to date
- Develop and enhance the asset dataset to provide valuable insights for maintenance planning, procurement and compliance
- Support service improvement by using data to identify efficiencies and inform decision-making across EFM services
- Work collaboratively with internal stakeholders to promote the importance of asset management and embed best practice processes
- Provide support to the EFM Information Manager in administering, configuring and reporting from the CAFM system to meet operational needs
- Contribute to the development of asset management processes that will support the transition from existing estate to the new hospital facilities
Working for our organisation
There’s never been a more exciting time to build your career at Frimley Health, one of the country’s largest and most respected trusts
Detailed job description and main responsibilities
This position offers a unique opportunity to contribute to a major transformation programme within the Trust. As Frimley Park Hospital is part of the New Hospital Programme, effective asset data management and system integration will be critical in supporting the decommissioning of existing estate and the smooth transition to new facilities.
Please refer to job description/ person specification attached for full list of tasks and responsibilities of role.
Please note that this role is not eligible for Skilled Worker visa sponsorship. Applicants must have the right to work in the UK for the full duration of the post.
Person specification
Qualifications
Essential criteria
- Bachelors degree as minimum or equivalent job experience
Specific Competencies
Essential criteria
- Able to manage and coordinate multiple Databases and adapt to changing environments and needs;
- Advanced level of Microsoft Office suite, including Word, Excel, Project, PowerPoint, Visio and E-mail;
- Able to identify common equipment types used within the M&E infrastructure of an acute healthcare facility.
- Proven written and verbal communication skills with ability to interact effectively with internal and external customers, stakeholders, business representatives, technical and operational staff at all levels.
- Self-motivated individual, with the ability to balance quality deliverables against challenging deadlines
- Acute attention to detail, the ability to concentrate for long periods of time and a methodical approach.
Desirable criteria
- Broad understanding of the NHS, its organisation, roles and responsibilities; Knowledge of health and social care issues and priorities;
FUNCTIONAL EXPERIENCE
Essential criteria
- Experienced in pragmatic application of the disciplines, tools and methodologies associated with Planet FM, GS1, SFG20 and Asset Databases.
- Experienced in developing and maintaining effective working relationships with internal and external stakeholders at all levels;
- Managing competing demands and time-critical schedules, prioritising simultaneous issues and evaluating alternative action plans
- Development, implementation and configuration of complex tasks through planning and preparation
- Experience of working in a busy office environment.
- Experience of working with label printers and associated software
- Good analytical and numerical skills
Desirable criteria
- Experience of the facilities management or construction industry
- CAFM experience, such as PlanetFM.
- Experience with GS1 and SFG20
- Experience of on-boarding assets and maintenance schedules resulting from large capital projects
- Familiarity with using assets level data to support the performance of maintenance contracts.
- Experience of process mapping to identify issues and formulating proposals to resolve them
- Work within the NHS/Acute Trust and the Community
- Familiarity with scenario modelling to support future procurement specification decisions and maintenance requirements.
Values & Behaviour
Essential criteria
- Values and behaviours mirror those of the Trust's 'Committed to Excellence', 'Working Together', 'Facing the Future'
Special Requirements
Essential criteria
- May be required to work out of hours
- Able to travel and work across sites
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Application numbers
Documents to download
Further details / informal visits contact
- Name
- Carl Gibbons
- Job title
- EFM Information Manager
- Email address
- [email protected]
- Telephone number
- 0300 613 4103
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