Job summary
- Main area
- Research & Development
- Grade
- Band 3
- Contract
- Fixed term: 12 months (12 months)
- Hours
- Part time - 18.75 hours per week
- Job ref
- 384-AR-EMF19305
- Employer
- Royal Surrey NHS Foundation Trust
- Employer type
- NHS
- Site
- Royal Surrey NHS Foundation Trust
- Town
- Guildford
- Salary
- £26,240 - £27,928 Per annum (pro rata) inc High Cost Area Supplement
- Salary period
- Yearly
- Closing
- 10/11/2025 23:59
Employer heading
Research, Development & Innovation Administrator B3
Band 3
Job overview
Would you like to work with a friendly and dynamic Research and Development Team contributing to the development of research at the Royal Surrey NHS Foundation Trust?
This is an exciting opportunity to join the Research & Development Team as an R&D Administrator.
Within our Research Department we facilitate a large number of both commercial and non-commercial research studies across a wide range of specialities.
Main duties of the job
As the R&D Administrator you will work closely with the other members of the team to ensure a smooth running of the office. You will be the first point of contact for initial enquiries to the R&D office and will assist the R&D Governance team with the study amendments and keeping the research database Edge up to date. Along with general office duties you will assist the communications officer with the maintenance of the website and research based communications internally within the Trust as well as externally.
You will have excellent communication, admin and IT skills. You will work within the guidelines and policies for the conduct of clinical trials, ensuring high standards of practice in accordance with Good Clinical Practice.
JOB PURPOSE
To provide administrative office support for the RD&I department
JOB SUMMARY
To provide a high quality and efficient administration service for the RD & I team. The post holder would be expected to support the RD&I department with procurement and maintenance of the electronic research database and applicable online systems. To act as a first point of contact to staff and visitors to the department, supporting the service as required and working as part of the administration team ensuring an effective and efficient administration service.
Working for our organisation
Royal Surrey is a compassionate and collaborative acute and community Trust. Recognising that our 5000 colleagues are our greatest strength, we offer a comprehensive health and wellbeing program along with a commitment to developing and advancing your career. Our diverse and welcoming Royal Surrey family will ensure you that you feel valued from your initial interview through your entire tenure.
We are clinically led and provide joined up care by bridging the gap between hospital and community services alongside regional specialist cancer care. Our main acute hospital site is in Guildford with community hospital sites at Milford, Haslemere and Cranleigh. We provide adult community health services in homes across Guildford and Waverley.
The Care Quality Commission (CQC) have given us an overall rating of Outstanding.
Royal Surrey has a strong reputation and history to build on. We are proud of our achievements and we are investing in our colleagues through our commitment to supporting professional development as well as investing more than £45 million in our physical environment and new equipment in the next few years. There has never been a better time to join us.
Although it isn't the Trusts normal practice, adverts may close early, so you are encouraged to submit an application as soon as possible.
A video about the Royal Surrey - https://www.youtube.com/watch?v=R96pMboIYdo
Detailed job description and main responsibilities
Please refer to the full job description and person specification.
- Facilitate all processes relating to proactive communications across the Research Department
• Be the first contact for initial enquiries providing a timely response and relevant guidance and where applicable documents for completion to support the resolution of the enquiry via the generic email inbox, telephone and in person
• Managing the Research & Development generic email account
• Managing calendar and booking appointments for senior members of the Research Development & Innovation team
• Supporting training administration, including preparation of materials, issuing of certificates, taking and confirming attendee bookings, room bookings for applicable training courses. Administration related to the Web-based Research database, Edge. To include, but not limited to, ensuring study status is up to date, uploading documents, granting access to new users, completing attributes and workflows.
• Administration related to applicable Web-based electronic systems.
• Assisting the R&D Communications Officer with administration relating to all public relations and marketing.
• Assisting the R&D Communications Officer with the maintenance of the RD&I website, ensuring that all information is current and up to date.
• Liaising with the trust communications team and other departments in relation to PR.
For further details / informal visits contact:
Asi Khalifa, Research Governance Team Leader, [email protected] 01483 688608
Person specification
Qualifications
Essential criteria
- NVQ 3 level education or equivalent
- RSA II standard word processing/audio typing skills
Desirable criteria
- Secretarial qualification (e.g. BSMS or AMSPAR)
- Certificate in Good Clinical Practice
Knowledge
Essential criteria
- Experience of working in busy NHS environment
- Experience of dealing with the general public
- Experience of working in a complex organisation
- Previous secretarial or administrative experience
Desirable criteria
- Experience of dealing with the pharmaceutical companies
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Asi Khalifa
- Job title
- Research Governance Team Leader
- Email address
- [email protected]
- Telephone number
- 01483 688608
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