Job summary
- Main area
- Transport
- Grade
- Grade A-10
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 297-7175434
- Employer
- QE Facilities
- Employer type
- NHS
- Site
- QE Transport, Spire House,
- Town
- Washington
- Salary
- £23,875
- Closing
- 14/05/2025 23:59
Employer heading
Transport Co-ordinator
Grade A-10
In the event of excessive applications being received this vacancy may close earlier than the stated closing date, you are encouraged to submit your application as soon as possible
IMPORTANT NOTE ON COMPLETION OF REFERENCE SECTION OF APPLICATION FORM
All references from current and previous employers will be sought and MUST cover a minimum of 3 years employment or education references covering 3 years. If you have gaps you will be required to provide character references. Therefore, when completing the reference section of your application form, please give the address, telephone number and work email address of each of your current/previous line managers that cover 3 years employment or education references covering 3 years. Where possible this should be from two separate employers. Failure to complete this section may result in your application not being processed.
Job overview
We are seeking a detail-oriented and organised Transport Office Co-Ordinator to support our busy transport and logistics team. The successful candidate will be responsible for ensuring smooth administrative operations within the transport office, handling documentation, coordinating vehicle documentation and providing support to drivers and management.
Main duties of the job
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· Provide administrative support to the transport and logistics team. · Prepare and manage transport documentation including delivery notes, manifests, and invoice · Communicate effectively with drivers, warehouse staff, and external clients. · Maintain accurate records of transport and warehouse operations. · Monitor compliance with transport regulations and company policies. · Monitor and assist quality management systems. · Handle incoming calls and emails, resolving queries promptly. · Update databases and spreadsheets with delivery and transport information. · File and archive documents in accordance with company policies.
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Working for our organisation
QE Facilities (QEF) is a wholly owned subsidiary company of Gateshead Health NHS Foundation Trust (GHNT), based in the North East of England.
QE Facilities (QEF) is a wholly owned subsidiary company of Gateshead Health NHS Foundation Trust (GHNT), based in the North East of England.
We provide a range of non- clinical services to GHNT and other NHS organisations. Our services include: estates, facilities services, procurement, medical engineering and devices, endoscopy decontamination and sterile services, transport, out-patient pharmacy, and prevention & management of violence & aggression training (PMVA).
In addition we provide consultancy services, advising clients on all aspects of establishing a subsidiary company within an NHS body to the provision of VAT compliance advice.
QE Facilities work to their own Terms and Conditions and these are not the same as Gateshead Health NHS Foundation Trust Terms and Conditions. This is not an Agenda for Change Pay Rate.
Detailed job description and main responsibilities
- Strong organisational and time management skills.
- Excellent attention to detail.
- Confident communicator with good interpersonal skills.
- Proficient in Microsoft Office (Word, Excel, Outlook).
- Ability to work independently and as part of a team.
Knowledge of transport regulations and logistics processes (desirable but not essential).Experience using Quality management systems (QMS) is an advantage
Person specification
Qualifications
Essential criteria
- Minimum of 4 GCSE’s, with at least a 4/C in English and maths
- Willing to undergo any educational/development routes necessary to the role
Desirable criteria
- Computing GCSE is desirable
Knowledge
Essential criteria
- Excellent communication skills both written and oral.
- Team player
- Ability to work under pressure and to tight deadlines.
- Able to influence and sell in ideas at all levels
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Paul Bainbridge
- Job title
- Transport Supervisor
- Email address
- [email protected]
- Telephone number
- 01914453757
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