Swydd-ddisgrifiad a phrif gyfrifoldebau manwl

Main Responsibilities of the Post

 To effectively procure goods, services and works as required under the direction of the Senior Procurement Officer to achieve the most economically advantageous result at least risk. This will involve the use of the Trust e-procurement solution to obtain prices and quotations.

 To directly supervise more junior staff (including Procurement Officer’s) and to provide operational support to ensure that requisitions and orders are orders are processed in a timely manner.

 To ensure procurement practice, timelines and project plans are carried out in line with procurement law and to be accountable for procurement progress updates to the Senior Procurement officer.

 To support the Senior Procurement Officer to ensure that all purchasing procedures are carried out within authorised budget allocations and that they comply with the Trust’s Standing Financial Instructions and audit requirements and ensure that all procurement activity complies with UK law.

 To support the Procurement Department in the ongoing management of contracts when required.

 To take a lead in providing support to the Senior Procurement Officer in the management of Trust held procurement and contracting data. This includes responsibility for the ongoing maintenance and administration of the Trust Digital Contracts Database.

Support the ongoing deliver of Trust CIP targets and other efficiency programmes as and when required.

To support and encourage the appropriate use of Trust applications to ensure all tasks/duties are carried out with maximum efficiency and effectiveness, including the use of finance systems (Integra) the: Creation of requisitions and orders in accordance with the Trust financial hierarchy and the effective use of catalogues.

To negotiated with suppliers and contractors when necessary.

To play an active role in providing high quality procurement advice and guidance to the Trust.

To coordinate and support the process of supplier setup and vetting (including confirmation of details, credit ratings and VAT assessment.

 To take a lead in providing support to the Senior Procurement Officer in the management of Trust held procurement and contracting data. This includes (but is not limited to) information held in the Trust financial and contract management systems.

Coordinate and assist with the training of users on the Procurement aspect of the Finance system.