Job summary
- Main area
- Administration and Clerical
- Grade
- NHS AfC: Band 3
- Contract
- Permanent
- Hours
- Part time - 22.5 hours per week (Wednesday to Friday, 9am-5pm)
- Job ref
- 444-8166942-MH
- Employer
- Coventry and Warwickshire Partnership NHS Trust
- Employer type
- NHS
- Site
- St Michael's Hospital
- Town
- Warwick
- Salary
- £25,760 - £27,476 pa pro rata
- Salary period
- Yearly
- Closing
- 10/08/2026 23:59
Employer heading
Band 3 Team Secretary
NHS AfC: Band 3
Coventry and Warwickshire Partnership Trust provides a full range of expanding physical, mental health and learning disability services to children, young adults, adults and older adults over many sites across Coventry, Warwickshire and Solihull.
Services are provided to a population of over one million people living in Coventry and Warwickshire and also a wider geographical area in some of our specialist services
‘We recognise the benefits of flexible working and support applications wherever possible. If you would like to work flexibly please ask the recruiting manager for more information.’
Armed Forces Community welcome to apply.
PLEASE NOTE that this vacancy can be closed as soon as sufficient applications are received. Staff at risk within the Trust will be given priority.
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Please check your emails, including junk and spam folders, regularly throughout the process of your application for any notifications from the Recruitment Team. If you have any queries regarding your application please phone the Partnership Trust Recruitment Department.
Job overview
A great opportunity available for a Band 3 Team Secretary to join our team based at St Michaels Hospital.
The Band 3 Team Secretary provides dedicated administrative support for the South Warwickshire Early Intervention and Enablement Team. This post also provides dedicated administrative support for MARAC (Multi-Agency Risk Assessment Conference) and ensures documentation is recorded on our clinical system.
Main duties of the job
We’re seeking an experienced secretary, who is organised, friendly, approachable, and self-motivated to join our admin team. Possessing excellent communication skills, both written and verbal is essential, alongside proven secretarial skills and the ability to multitask within a fast-paced environment.
You will need to be a team player and demonstrate sensitivity and confidentiality, due to the nature of our service, with the ability to work autonomously and have a strong work ethic with the flexibility to prioritise a varied workload.
Working for our organisation
At Coventry and Warwickshire Partnership NHS Trust (CWPT), we deliver a wide range of physical, mental health, learning disability and autism services, and are proud to serve communities across Coventry, Warwickshire and beyond.
We put ‘people at our heart’; this ethos is at the centre of everything we do and how we do it. We care for our staff and colleagues as much as they care for others and offer a wide range of benefits and development opportunities.
- generous annual leave entitlement which increases during your time with us
- excellent learning and development opportunities, including apprenticeship frameworks, distance learning, internal training, coaching and mentoring, and much more
- salary sacrifice schemes for lease car/ vehicle, Cycle to Work, home and electronics, gym membership and more
- discounts with a range of retailers, restaurants and entertainment venues through our Employee Assistance Programme and NHS discount schemes
- wellbeing support, including an in-house counselling service, external helpline and more
- staff networks and support group
We’re always on the lookout for people who share our passion for improving the lives and wellbeing of people in our community, as well as our values of compassion, collaboration, excellence, integrity and respect.
Detailed job description and main responsibilities
Provide an administrative service across all services.
Using our electronic patient record system (SystmOne) you will need to produce accurate data inputting as well as scan, print and upload various correspondence.
Completing demographics of nominal forms for weekly MARAC meeting, opening/ closing referrals and uploading minutes on System One.
Undertake general office duties as required including filing, photocopying, collating and distributing information, scanning, receipt and distribution of incoming and outgoing mail.
Maintain spread sheets and databases including the production of regular information reports
Be responsible for organising and servicing meetings / events as required,
including room bookings, taking accurate notes, transcription and circulation as appropriate
Procurement - order stationery, clinical supplies and equipment stock.
Provide flexible administrative and clerical cover as required. The post holder will be required to provide cover to St Michael's Reception on an ad hoc basis. The role may also encompass working at another base to provide cover for holidays/ sickness in the local area.
Person specification
Qualifications and Skills
Essential criteria
- GCSE or equivalent English and Mathematics
- QCF Business Administration Level 2
- QCF Customer Service Level 2
- Excellent communication / customer care skills both written and verbal demonstrating sympathy and compassion
- Advanced keyboard / IT skills
- Ability to manage and prioritise own and other's workload and use own initiative
- Good organisation skills and Good time management skills ability to multitask
- Good knowledge and understanding of office procedures
- Understand confidentiality and apply the principles in every day working practice
- Ability to take and transcribe notes of meetings in a timely manner
Employer certification / accreditation badges
Application numbers
Documents to download
Further details / informal visits contact
- Name
- Sasha Rai
- Job title
- Senior Admin Lead
- Email address
- [email protected]
- Telephone number
- 0300 303 3664
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