Job summary
- Main area
- Administration
- Grade
- NHS AFC: Band 5
- Contract
- Permanent
- Hours
- 37.5 hours per week (Full time - 2 days per week required on site at Portland House)
- Job ref
- 354-CO-21859
- Employer
- Sussex Partnership NHS Foundation Trust
- Employer type
- NHS
- Site
- Trust HQ Portland House
- Town
- Worthing
- Salary
- £31,049 - £37,796 pa (as per 2026/27 AFC pay scales)
- Salary period
- Yearly
- Closing
- 29/04/2026 23:59
Employer heading
Business Administrator
NHS AFC: Band 5
Come and join us
We’re looking for people who share our values of compassion, accountability and optimism to help us provide high quality care for the patients, carers, families and communities we serve. We specialise in NHS mental health and learning disability services and we’re proud to make a difference every day.
At SPFT we put people first. We’ll do everything possible to help you feel respected, valued and included. You’ll have opportunities to learn, grow and gain new experiences to support your career, with access to lifelong learning and professional development.
We actively promote flexible working and understand how important work life balance is, especially in healthcare. Whether it’s part time hours, hybrid working or flexible start and finish times, we’ll explore what works for you and the role.
We recognise that AI is becoming part of daily life and you may choose to use it to help prepare your application. We welcome innovation but ask that anything you submit reflects your own abilities, experience and voice. AI can support how you describe your skills and experience, but it should never replace your own words as we want to get to know you.
We’re shaping a workplace where ideas are encouraged, technology supports you and everyone has a voice in how we improve. If that sounds like the kind of organisation you want to be part of, we’d love to hear from you.
Job overview
Are you looking for an opportunity to join a fast paced, exciting team within Corporate Services? A fantastic opportunity has arisen for a Band 5 Business Administrator to join the People Directorate at Sussex Partnership NHS Foundation Trust, working as part of our Executive Support Team.
This is a permanent, full-time opportunity for an individual with strong administration, office management and proficient business skills to join our team.
Interviews are planned for the 15th May at Portland House, Worthing.
Main duties of the job
You will provide administration support to Director of Workforce/Deputy Chief People Officer and other senior leaders across the People directorate.
The main duties will be:
- Complex diary management and facilitating delivery
- Meeting administration - agenda setting, paper distribution and minuting
- Financial support - raising requisitions using our in-house Oracle system
- To act as a central point of contact and expert for queries and information within the directorate
- To provide proficient administrative support producing documents using appropriate software packages, working to timescales and to a high standard of accuracy following Trust templates and Directorate presentation standards.
- Support to on site events and meetings.
- Support Board sub-Committees and deputise for the Business Manager to CPO when required
- An ability to work in a fast paced, complex environment is critical.
Working for our organisation
Sussex Partnership NHS Foundation Trust (SPFT) provides mental health, learning disabilities and neurodevelopmental services to people living in the South East of England. We are proud to provide care and services for children, young people, adults of working age and older at our Trust.
Thank you for showing an interest in joining us at SPFT. You will be part of a diverse, exciting directorate which spans many specialities offering you the opportunity to develop new skills, experience and understanding of the corporate services we deliver to drive innovation, improve patient outcomes and support the people we serve in our communities. Our Trust Values are integral in driving quality improvement for our patients.
We foster a supportive, warm and friendly atmosphere where staff wellbeing is paramount. We support staff development and offer opportunities to work flexibly, with 2 on-site days per week being mandatory.
Detailed job description and main responsibilities
The Business Administrator will be responsible for the provision of an efficient, effective and professional administrative service to support senior leaders across the CPO directorate.
The post holder will be responsible for:
The day-to-day organisation of the directorate office
- Knowing the overall priorities of the senior leaders, interpreting these priorities by planning and managing the diary and inbox, facilitating delivery.
- Meeting administration, including preparation of agendas, collation of papers, minute taking, action follow up and preparing chair's briefing notes.
- Establish and use effective administrative working protocols and practices within the directorate group.
- Work closely with management - assist the BM to the CPO when required and appropriate.
- The Business Administrator will work on their own initiative with significant discretion to develop and improve systems and work within the broad guidance.
- The Business Administrator will be involved with event planning, booking appropriate rooms/meetings and project planning associated with these tasks.
- The post holder will be organised, prioritising workload, working alone as well as being a strong team player and assisting and supporting in developmental opportunities for themselves and across the team.
- The post holder will lead on the production, analysis and presentation of information to key people as deemed appropriate.
- The post holder will undertake any other duties at the request of the Executive Director which are commensurate with the role including project work and internal job rotation.
- The post holder will support the wider Executive Support Team as and when needed with administrative support, meeting facilitation, reception cover and event management.
Please refer to the job description/person specification for full details.
Person specification
Qualifications
Essential criteria
- Relevant degree level qualification or equivalent management/senior administration experience or diploma level plus equivalent experience
- Evidence of continuous personal and professional development
Knowledge/Experience
Essential criteria
- Knowledge of current NHS performance agenda
- Knowledge of business case procedures
- Experience and evidence of analysing, interpreting and presenting information
- Experience of managing or maintaining data management systems
Desirable criteria
- Experience and evidence of leading on a project or directly supporting via a project management process
- Experience of performance monitoring
Skills
Essential criteria
- Advanced skills in MS Microsoft; Excel, Word and PowerPoint
- Evidence of skills and knowledge in performance information processes and quantitative and qualitative analysis
- Numerate and good analytical skills requiring a high degree of concentration
- Excellent range of communication skills and good interpersonal skills
- Able to engage with people at all levels
- Excellent organisational and planning skills
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Georgia Biddlecombe
- Job title
- Business Manager - People Directorate
- Email address
- [email protected]
List jobs with Sussex Partnership NHS Foundation Trust in Administrative Services or all sectors