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Job summary

Main area
Administration
Grade
Band 4
Contract
Permanent
Hours
Part time - 30 hours per week (Monday to Friday 6 hours a day or pattern as agreed with DMT)
Job ref
269-SFT10007-A
Employer
Salisbury NHS Foundation Trust
Employer type
NHS
Site
Salisbury NHS Foundation Trust
Town
Salisbury
Salary
£28,392 - £31,157 per annum pro rata if part time
Salary period
Yearly
Closing
03/11/2026 23:59

Employer heading

Salisbury NHS Foundation Trust logo

Personal Assistant to Surgery Division

Band 4

Applications for this role should be written by the applicant. If artificial intelligence (AI) programmes are used, then the application may be rejected due to this document being an important part of the assessment process. This does not prevent applicants seeking appropriate support with applications should they need to for the purposes of any declared disability.


Job overview

Please Note: We are unable to provide sponsorship for this position

Are you an experienced and highly organised administrator looking for a rewarding role where your contribution truly makes a difference? We are seeking a proactive and efficient Personal Assistant to the Surgery Divisional Management Team.

This is an exciting opportunity to play a key role in supporting senior divisional leaders and ensuring the smooth, effective delivery of services across our Division.

Main duties of the job

As the Division’s central point of contact, you will provide high-quality administrative support to the Divisional Director of Nursing, Director of Operations, and Medical Director. You will help the DMT fulfil its responsibilities by coordinating communication, maintaining effective administrative systems, and supporting divisional objectives.

Your responsibilities will include:

  • Providing comprehensive administrative and secretarial support to the DMT.
  • Acting as a key communication link between the DMT and wider Divisional Teams.
  • Maintaining effective systems to support divisional management.
  • Managing senior leaders’ diaries using Outlook.
  • Preparing agendas, meeting packs, and accurate minutes for divisional and Trust-wide meetings.
  • Tracking decisions, maintaining action logs, and following up outstanding actions.
  • Communicating professionally with internal and external stakeholders, including medical and non-medical professionals.

We are looking for someone who is:

  • Highly organised, efficient, and experienced in senior-level administrative support.
  • Proactive and able to manage multiple priorities in a fast-paced environment.
  • An effective communicator who maintains professionalism at all times.
  • Discreet and able to handle sensitive, confidential information.
  • Proficient in Microsoft Office, including Excel, Word, PowerPoint, and Outlook.
  • Experienced in minute-taking, action tracking, and preparing meeting documentation.

Working for our organisation

Salisbury NHS Foundation Trust (SFT) is part of the Bath, Swindon and Wiltshire (BSW) Hospitals Group, alongside Great Western Hospitals NHS Foundation Trust and the Royal United Hospitals Bath NHS Foundation Trust. Together, we are committed to delivering outstanding, sustainable healthcare through collaboration, innovation and excellent patient care.
With a history spanning more than 250 years, SFT combines a proud heritage with a forward-looking approach to healthcare. We employ more than 4,000 staff, provide around 470 beds and deliver acute, specialist and regional services across Wiltshire and beyond.
Our people are at the heart of everything we do. We are committed to creating an inclusive, supportive workplace where colleagues feel valued, developed and empowered to reach their potential. Flexible working helps colleagues balance work and personal commitments while meeting the needs of patients.
We offer NHS benefits including the NHS Pension Scheme, generous annual leave, staff discounts and onsite facilities.
Salisbury offers an exceptional quality of life, combining a historic city with beautiful countryside, access to the south coast and excellent transport links. Find out more at Experience Salisbury.

 

Detailed job description and main responsibilities

Please see attached Job description and person specification for full details of roles and responsibilities.

Person specification

Essential

Essential criteria
  • GCSE Level C (or equivalent)in English Language and Maths
  • Experience in Band 3 or above administration role
  • High proficiency in Microsoft Outlook, Word, Excel, PowerPoint, MS Teams and use of internet.
  • Minute Taking
Desirable criteria
  • NHS/HR experience in a large organisation.
  • Experience of supporting the management of projects, monitoring delivery of actions against milestones.

Employer certification / accreditation badges

NHS Pastoral Care Quality AwardVeteran AwareApprenticeships logoNo smoking policyDisability confident leaderImproving working livesCare quality commission - GoodArmed Forces Covenant Gold AwardWe offer Wagestream - A financial wellbeing benefit which lets you access your pay as you earn it.Happy to Talk Flexible WorkingWe Work FlexiblyPeople PromiseNational Preceptorship for Nursing Quality Mark 2024

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
Luke Curtis
Job title
Divisional Director of Nursing
Email address
[email protected]
Telephone number
01722 336262
Additional information

Ali Vandyken- Divisional Director of Operations- 01722 336262 ext 5566

Luke Curtis - Divisional Director of Nursing - 01722 336262 ext 2802

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