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Job summary

Main area
Cellular Pathology
Grade
Band 3
Contract
Permanent
Hours
Full time - 37.5 hours per week
Job ref
249-7285646
Employer
Great Western Hospitals NHS Foundation Trust
Employer type
NHS
Site
Great Western Hospital
Town
Swindon
Salary
£24,937 - £26,598 per annum pro rata
Salary period
Yearly
Closing
03/12/2025 23:59

Employer heading

Great Western Hospitals NHS Foundation Trust logo

Secretary - Cellular Pathology

Band 3

Great Western Hospitals NHS Foundation Trust is a unique organisation, serving as the sole integrated provider in the Bath and North East Somerset, Swindon, and Wiltshire system. Our scope extends beyond boundaries as we oversee adult community services in Swindon and provide acute care from the Great Western Hospital. 

Our 5,500 staff have 1.2m patient contacts a year, with 13,000 operations carried out in our Theatres, around 4,000 babies born, and our emergency attendances are now well over 100,000 per year. Those numbers only tell part of our story about what an exciting time it is to join Great Western Hospitals.

We are cultivating a culture that fosters our ambitions, prioritising equality, diversion, inclusion, wellbeing, and leadership. We aim to create an environment where every member of our team can truly thrive.

The Trust is a Disability Confident Employer; all applicants who have a disability can opt to be considered under the guaranteed interview scheme, which means that, providing they meet the minimum essential criteria for the post, they will be offered an interview. We are also proudly accredited as a Veteran Aware organisation and have signed The Armed Forces Covenant.

If we receive a high volume of applications, we may close adverts prior to the published closing date. Therefore, we advise you to complete and submit your application as soon as possible.

Job overview

This role requires you to have current right to work in the UK which enables you to undertake the role without need of sponsorship.  Accordingly, we regret that any application will not be considered if this requirement is not met. Given the current UK immigration requirements this role is not eligible for sponsorship, and it is not possible for the Trust to sponsor applicants for a visa for this role.

An exciting opportunity has arisen for a Band 3 Secretary to join our Cellular Pathology Department.

Working as part of the team, you will be expected to provide a high quality, comprehensive, and confidential secretarial service to the Department. 

You will be expected to accurately input specimen details, descriptions and reports onto the Laboratory Information Management system. To take part in quality assurance within the role  to maintain department standards, as set out by UKAS ISO15189.

Main duties of the job

Successful applicant will join the Cellular Pathology Secretarial team and carry out all aspects of administration within the department. For full details see the responsibilities listed below, and in the attached job description.

All tasks will be completed following departmental standard operating procedures. The post holder will undergo a period of training then will work unsupervised once deem competent.

 

Working for our organisation

Our STAR values – Service, Teamwork, Ambition and Respect – are a golden thread running through everything we do. These values serve as a guiding principle, driving us towards our vision of delivering great joined up services to our local community. Whether at home, in the community, or within the hospital, our goal is to empower individuals to lead independent and healthier lives.

 

Detailed job description and main responsibilities

1. Use the pathology IT system (Winpath) to input and retrieve information concerning patients and specimens, maintaining at all times a high degree of accuracy.

2. Produce accurately typed and formatted Cellular Pathology reports from handwritten or audio dictation, using template reports where available. These reports are confidential and may be of a sensitive nature e.g. cancer diagnosis, fertility assessment etc. 

3. Accurately upload reports from external providers to Winpath. This may involve copy-typing hard copies, or copy-and-pasting electronic reports, with subsequent formatting to bring the reports in line with Cellular Pathology report templates.

4. Type letters and other correspondence for Cellular Pathology medical staff.

5. Print Cellular Pathology reports when necessary, for distribution via post or email.

Please see attached job description for further information.

Person specification

Education, Qualifications and Training

Essential criteria
  • GCSE grade C or above in English, or equivalent
  • NVQ Level 3 or equivalent
Desirable criteria
  • European Computer Driving Licence (ECDL)
  • Secretarial qualification
  • Administration qualification
  • RSA2 or equivalent in keyboard skills

Experience

Essential criteria
  • Previous secretarial/administrative experience
Desirable criteria
  • Previous experience of working within pathology
  • Previous experience of working in a hospital
  • A knowledge of pathology-specific medical terminology
  • Experience in using Microsoft office packages, especially Word and Excel
  • Customer services experience

Employer certification / accreditation badges

NHS Pastoral Care Quality AwardVeteran AwareApprenticeships logoNo smoking policyPositive about disabled peopleAge positiveDisability confident leaderInvestors in People: Goldhttps://www.gov.uk/government/publications/kickstart-scheme-employer-resources/kickstart-scheme-brand-guidelinesCare Leaver CovenantStonewall equality policy. Equality and justice for lesbians, gay men, bisexual and trans people.Step into healthArmed Forces Covenant

Documents to download

Apply online now

Further details / informal visits contact

Name
Matthew Long
Job title
Cellular Pathology Laboratory Manager
Email address
[email protected]
Telephone number
01793 604278
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