Job summary
- Main area
- Administrative Assistant
- Grade
- NHS AfC: Band 3
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 335-A-2100
- Employer
- East Midlands Ambulance Service NHS Trust
- Employer type
- NHS
- Site
- Horizon Place
- Town
- Nottingham
- Salary
- £25,760 - £27,476 per annum
- Salary period
- Yearly
- Closing
- 01/11/2026 23:59
Employer heading
Estates & Sustainability Administrator
NHS AfC: Band 3
We are East Midlands Ambulance Service (EMAS), an organisation focused on delivering a high standard of emergency and urgent care to our patients across the region.
The East Midlands Ambulance Service NHS Trust (EMAS) provides Emergency, Urgent and Non-Emergency pre-hospital care and transport across six counties (Derbyshire, Nottinghamshire, Lincolnshire, Leicestershire & Rutland and Northamptonshire).
Job overview
The role is to assist with both Estates and Sustainability Administrative responsibilities. We are looking for an enthusiastic person to join our teams that has an eye for detail and enjoys learning new processes. The role is shared across two teams so there is great variety in topics covered, from Building Management to Energy Data.
Main duties of the job
The main duties of the role involve supporting both the Estates and the Sustainability team with day to day process such as invoice payment and email management of a shared inbox. Along with this, preparation of agendas for meetings and taking minutes of these meetings, recording discussion and any follow up actions.
Raising purchase orders and organising data for record keeping to aid the Trust and helping with postal responsibilities.
Using skills in Microsoft Outlook, Excel and Word will be vital throughout.
Working for our organisation
We are two small teams with busy schedules and an Administrative Assistant will help us keep us going so we can develop and maintain the buildings and the services allowing our front-line teams to be safe and secure when providing the excellent care to patients!
Detailed job description and main responsibilities
Following established systems and processes and maintaining tracking spreadsheets for correspondence. Resolving minor access issues for staff across the Trust. Dealing with incoming and outgoing mail. Booking rooms for meetings and minuting these meetings.
Job Descriptions attached with full details.
Person specification
Essential
Essential criteria
- Educated to GCSE level or equivalent in English and Maths grade C or above
- Competent in Microsoft Office software
- Good command of written English language
- Experience of working in an administrative or secretarial role
- Ability to accurately take notes in meetings
- Good organisational skills
- Ability to plan own time
- Ability to handle and prioritise multiple tasks
Desirable criteria
- Computer / Keyboard skills
- Flexible, enthusiastic and positive attitude
Documents to download
Further details / informal visits contact
- Name
- William Andersen
- Job title
- Estates Manager
- Email address
- [email protected]
- Telephone number
- 07385085551
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