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Job summary

Main area
Administrative Assistant
Grade
NHS AfC: Band 3
Contract
Permanent
Hours
Full time - 37.5 hours per week
Job ref
335-A-2100
Employer
East Midlands Ambulance Service NHS Trust
Employer type
NHS
Site
Horizon Place
Town
Nottingham
Salary
£25,760 - £27,476 per annum
Salary period
Yearly
Closing
01/11/2026 23:59

Employer heading

East Midlands Ambulance Service NHS Trust logo

Estates & Sustainability Administrator

NHS AfC: Band 3

We are East Midlands Ambulance Service (EMAS), an organisation focused on delivering a high standard of emergency and urgent care to our patients across the region.

The East Midlands Ambulance Service NHS Trust (EMAS) provides Emergency, Urgent and Non-Emergency pre-hospital care and transport across six counties (Derbyshire, Nottinghamshire, Lincolnshire, Leicestershire & Rutland and Northamptonshire).


 

Job overview

The role is to assist with both Estates and Sustainability Administrative responsibilities. We are looking for an enthusiastic person to join our teams that has an eye for detail and enjoys learning new processes. The role is shared across two teams so there is great variety in topics covered, from Building Management to Energy Data.

Main duties of the job

The main duties of the role involve supporting both the Estates and the Sustainability team with day to day process such as invoice payment and email management of a shared inbox. Along with this, preparation of agendas for meetings and taking minutes of these meetings, recording discussion and any follow up actions.

Raising purchase orders and organising data for record keeping to aid the Trust and helping with postal responsibilities.

Using skills in Microsoft Outlook, Excel and Word will be vital throughout.

Working for our organisation

We are two small teams with busy schedules and an Administrative Assistant will help us keep us going so we can develop and maintain the buildings and the services allowing our front-line teams to be safe and secure when providing the excellent care to patients!

Detailed job description and main responsibilities

Following established systems and processes and maintaining tracking spreadsheets for correspondence. Resolving minor access issues for staff across the Trust. Dealing with incoming and outgoing mail. Booking rooms for meetings and minuting these meetings.

 

Job Descriptions attached with full details.

Person specification

Essential

Essential criteria
  • Educated to GCSE level or equivalent in English and Maths grade C or above
  • Competent in Microsoft Office software
  • Good command of written English language
  • Experience of working in an administrative or secretarial role
  • Ability to accurately take notes in meetings
  • Good organisational skills
  • Ability to plan own time
  • Ability to handle and prioritise multiple tasks
Desirable criteria
  • Computer / Keyboard skills
  • Flexible, enthusiastic and positive attitude

Employer certification / accreditation badges

Veteran AwareApprenticeships logoNo smoking policyAge positiveCare quality commission - GoodArmed Forces Covenant Gold AwardMindful employer.  Being positive about mental health.Disability confident employerHappy to Talk Flexible WorkingDyslexia Award Logo

Documents to download

Apply online now

Further details / informal visits contact

Name
William Andersen
Job title
Estates Manager
Email address
[email protected]
Telephone number
07385085551
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