Job summary
- Main area
- Admin
- Grade
- NHS AfC: Band 3
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 301-JP-26-7843132
- Employer
- Midlands Partnership University NHS Foundation Trust
- Employer type
- NHS
- Site
- Trust Headquarters
- Town
- Stafford
- Salary
- £24,937 - £26,598 PER ANNUM
- Salary period
- Yearly
- Closing
- 19/03/2026 23:59
Employer heading
People Business Services Administrator
NHS AfC: Band 3
Job overview
This vacancy is only open at this stage to internal employees of the following organisations within the Staffordshire and Stoke-on-Trent Integrated Care System:
- Midlands Partnership University NHS Foundation Trust
- North Staffordshire Combined Healthcare NHS Trust
- University Hospitals of North Midlands NHS Trust, inclusive of Black Country Procurement Group and North Midlands and Cheshire Pathology Service.
- Staffordshire and Stoke-on-Trent Integrated Care Board
You’ll be supporting a wide range of teams across People Business Services, giving you exposure to DMI (De-escalation management Interventions)Training, Workforce Redesign, Resourcing and Workforce Development. If you enjoy varied work where no two days look the same, you’ll thrive here.
If you enjoy making systems run smoothly, planning tasks, managing diaries and helping teams stay organised, this role will suit your strengths.
You’ll be encouraged to grow, supported with development opportunities, and included in wider People Service initiatives and activities. This is a role where curiosity, initiative and a willingness to learn are highly valued.
Main duties of the job
To provide efficient, proactive and confidential administrative support to the People Business Service teams.
The post holder will assist in the coordination of DMI Training, maintain accurate administrative and information systems, and provide diary and meeting management support to the Associate Director of People and to Heads of Service where needed.
This role is key to ensuring the smooth running of team activities and the successful delivery of People Business Services across the organisation.
Working for our organisation
Come and work with us at our award-winning NHS Trust, leading the way for trying new and better ways of working to help improve life for our local communities.
We have around 9,000 staff who provide physical and mental healthcare, support for people with learning disabilities, and adult social care across Staffordshire, Stoke-on-Trent, Shropshire, and Telford & Wrekin. We also run regional and national services, including help for new parents (perinatal care), eating disorders, forensic services, sexual health, and support for people in prison with mental health, drug, or alcohol problems.
We offer great career development for both clinical and non-clinical roles, with ongoing training and support to help you learn and grow.
We are ‘United in our Uniqueness’ and committed to creating a workplace where everyone feels welcome and can be themselves, no matter their background or identity. We want our staff to feel supported and valued, and we aim to build a team that reflects the communities we serve. Together, we can make sure every voice is heard, and every difference is respected.
Please note, we may be required to close this vacancy early if we receive a high volume of applications
Please be aware that the use of artificial intelligence (AI) in completing application forms will be monitored to ensure fairness and transparency. If you have used AI you must state this in your application.
Detailed job description and main responsibilities
1. Produce and send Purchase Order’s for training delivered to external customers, for affiliate centres and for courses provided by external companies for the DMI Team
2. Produce monthly spreadsheet for finance – this is so that finance can invoice and collect payments
3. Ordering of stationery and DMI admin packs
4. Issue DMI certificates for external customers and for CPD days
5. Booking of train fares & hotel accommodation for DMI trainers and function leadership team
6. Support diary management for the Associate Director of People Business Services and service leads by arranging meetings, prioritising appointments, and ensuring papers and actions are prepared in advance.
7. Prepare agendas, take accurate minutes, and follow up on actions for meetings as required across the People Business Services, Planning and Redesign function.
8. Assist with internal communications such as the preparation of newsletters, bulletins and sharing correspondence across services.
9. Process invoices, purchase orders and other administrative documentation in line with organisational procedures.
Maintain electronic and paper filing systems, ensuring information is stored securely and in compliance with data protection and confidentiality
This role is not eligible for visa sponsorship. If it is identified that you require sponsorship to undertake this role your application may be withdrawn
Person specification
Qualifications
Essential criteria
- Educated to GCSE level (or equivalent) including English and Maths or training/qualification in administration, customer service, or related field.
Desirable criteria
- NVQ Level 3 in Business Administration or equivalent qualification/experience
Shortlisting
Essential criteria
- Experience of using Microsoft Office applications including Outlook, Word, Excel, and Teams.
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Rachel Lockett
- Job title
- People Directorate Business Support Manager
- Email address
- [email protected]
- Telephone number
- 01785 301873
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