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Job summary

Main area
317 Midwifery Administration - RVI
Grade
Band 2
Contract
Permanent: Various hours
Hours
Part time - set patterns, flexibility needed
Job ref
317-2024-51-18-DR
Employer
The Newcastle upon Tyne Hospitals NHS Foundation Trust
Employer type
NHS
Site
Royal Victoria Infirmary
Town
317 02 Royal Victoria Infirmary
Salary
£23,615 pro rata
Salary period
Yearly
Closing
19/01/2025 23:59
Interview date
03/02/2025

Employer heading

The Newcastle upon Tyne Hospitals NHS Foundation Trust logo

Receptionist/Admissions Clerk

Band 2

Newcastle Hospitals NHS Foundation Trust is one of the busiest and largest NHS foundation trusts in the country, with around 15,000 staff and an annual budget of £1.6 billion.

We have a long history of providing high quality care, clinical excellence, and innovation in medical research regionally, nationally and internationally.

We’re in the top five providers of specialised health services in the country, supporting people with a range of rare and complex medical, surgical and neurological conditions, cancers and genetic orders. 

Our staff oversee around 6,500 patient contacts each day, delivering high standards of healthcare.

We are committed to promoting equality and diversity and recognise the benefit in providing an inclusive environment. We value and respect the diversity of our employees and aim to recruit a workforce which reflects the communities we serve, and is equipped to deliver the best service to our patients. We welcome all applications irrespective of people’s race, disability, sex, sexual orientation, religion or belief, age, gender identity, marriage and civil partnership, pregnancy and maternity and in particular those from under- represented groups.

Newcastle Hospitals are proud to be one of the exemplar organisations across the NHS on sustainability, with a long history of delivering Sustainable Healthcare in Newcastle (Shine) and the first healthcare organisation in the world to declare a climate emergency. Our strategy includes commitments to being Net Zero by 2030, for our direct carbon footprint, and Net Zero by 2040 for our footprint plus. Delivering these ambitions will not be possible without the help, support and action of every single member of our team.

Job overview

We are excited to recruit  in to some administration opportunities within Women's Services to support our Clinic and Wards areas.

We invite enthusiastic, self motivated individuals with a positive attitude and excellent computer literacy skills to apply to join the Administration Team to support with all elements of pathway administration -  registering patients on to the system, making appointments, taking calls and supporting with reception and Ward duties are all part of a typical days' work - along with other tasks allocated on a roster basis.

  • Interview Date: 03 February 2025
  • Part-Time hours
  • You will be redirected to Trac to apply for the vacancy.  Please expand the job details section and read all of the information before applying for the vacancy.

NO AGENCIES PLEASE 

Main duties of the job

We welcome those who enjoy to work within a team, though are able to manage their own workload - a 4-week training plan provided with time to shadow duties being performed and demonstrate your learning.

The Maternity Wards operate from 0730-2000, Monday to Sunday. Shifts are allocated with 12 weeks notice within this time frame, with consistent shifts when possible. 

 

Working for our organisation

Our staff oversee around 6,500 patient contacts every day, delivering high standards of healthcare from the following sites:

         Freeman Hospital

         Royal Victoria Infirmary (RVI)

         Health Innovation Neighbourhood (on the former Newcastle General Hospital and Centre for Ageing and Vitality site)

         Newcastle Dental Hospital

         Newcastle Fertility Centre

         Northern Centre for Cancer Care, North Cumbria

         Northern Genetics Service

         Cramlington Manor Walks

These include a range of flagship services which deliver cutting-edge care (supported by state-of-the-art diagnostic services in both radiology and pathology) and are a catalyst for innovation to support pioneering clinical practice in the NHS. 

We also have offices at Regent Point in Gosforth and community sites.

Please see attached information on what Staff Benefits we have to offer at our Trust under ‘Documents to download’ or ‘Supporting documents’.

For further information on The Newcastle upon Tyne Hospitals NHS Foundation Trust please visit: Careers | Newcastle Hospitals | NHS | Newcastle Hospitals and Newcastle Hospitals NHS Foundation Trust

 

Detailed job description and main responsibilities

You can expect to get involved in:

  • Maintaining an efficient and reliable 24 hour admissions service for women attending the Maternity Unit
  • A welcoming meet and greet to patients and families attending the Maternity Assessment Unit for urgent out-patient and day case care
  • Prepare, deliver and upload timely patient information to our electronic and paper based records 
  • Ensure efficient processing and transfer of patients within our electronic bed board system
  • Deal with telephone enquires politely and promptly
  • Supporting others by demonstrating duties and a flexible attitude to supporting within the department

Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate. The method of payment is a salary deduction from your first month’s pay.

As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.

Person specification

Qualifications

Essential criteria
  • Minimum of GCSE education or equivalent qualification / experience

Skills

Essential criteria
  • Excellent communication skills
  • Organisational skills
Desirable criteria
  • Data input/keyboard skills
  • ECDL

Experience

Essential criteria
  • Experience in a reception role
  • Experience performing administrative duties
Desirable criteria
  • Medical records PAS

Knowledge

Essential criteria
  • Awareness of confidentiality
  • Knowledge of receptionist’s role and clerical procedures.
Desirable criteria
  • NHS environment

Employer certification / accreditation badges

We are a Living Wage EmployerVeteran AwareApprenticeships logoNo smoking policyPositive about disabled peopleAge positiveInvestors in People: GoldArmed Forces Covenant Gold AwardRIDI Awards Finalist 2021Mindful employer.  Being positive about mental health.Disability confident employerStonewall Gold 2022Better Health at Work Award - Maintaining ExcellenceDefence Employer Recognition Scheme (ERS) - Gold

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
Jane Cuthbertson
Job title
Office Manager
Telephone number
0191 2825846
Additional information

 

 

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